"Residency Program Coordinator 1 - Otolaryngology"

Job Summary

The incumbent in this position is responsible for the daily oversight, coordination, and management of the residency program and fellowship activities; supports the Residency Program Director by handling day-to-day operations of the residency program, maintaining regulatory documentation for the program, and managing the residents and fellows assigned. Duties include, but are not limited to: management of budgets, coordinating resident interviews, monitoring of resident activities and coordination with agencies that provide oversight of the residency program (GME office, ABOto, ACGME, NRMP, ERAS); administrative responsibilities for the Residency Program Director to include administrative support, academic support, CME activities, and travel coordination, correspondence, assisting with credentialing and licensing packets; planning and coordinating CME symposia/graduation and other duties as assigned.

Responsibilities

Residency Program: Coordinate and manage all functions for the department's residency program to include daily oversight, coordination and management of the residency program and fellowship activities; handling day-to-day operations of the residency program, maintaining regulatory documentation for the program and managing the residents and fellows assigned. Duties include, but are not limited to: management of budgets, candidate interviewing and selection, monitoring of resident activities and coordination with agencies that provide oversight of the residency program (GME office, ABOto, ACGME, NRMP, ERAS).

Administrative Assistant to Program Director: Serve as administrative assistant to the Residency Program Director. Activities include phone coverage, correspondence, preparation/planning for meetings and events to include CME activities, maintaining calendars, assisting with teaching material preparation, travel and lodging arrangements, travel authorization and expense statement processing, assisting with credentialing and licensing packets, and other duties as assigned.

CME Symposia: Coordinate CME Symposia (Porubsky Symposium/Chief Resident Graduation). Activities include, but are not limited to coordinating speakers and agenda, recruiting vendor sponsorship, facilitating event setup and breakdown, organizing annual golf tournament, coordinating graduation ceremony.

Non-ACGME Fellow Recruitment: Coordinate non-ACGME fellow recruitment efforts, onboarding, orientation and out-processing.

Other: Perform other related duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university and one year of educational program or similar experience. OR Associate's degree from an accredited college or university and four years of professional or administrative experience to include a minimum of two years of educational program or similar experience. OR High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and seven years of professional or administrative experience to include a minimum of four years of educational program or similar experience.

Preferred Qualifications

Bachelor's degree or above from an accredited college or university in business and accounting. Experience in an academic medical center and/or GME. Experience with One45 or New Innovations.

Knowledge, Skills, & Abilities

Proficient in Microsoft Office and other computer software/databases or ability to learn. Excellent interpersonal, written, and verbal communication skills. Exceptional customer service, organizational, and time management skills. Ability to maintain confidentiality. Ability to answer phone calls professionally. Ability to multi-task and work independently.

Shift/Salary/Benefits

Shift: Days; Monday - Friday (Work outside of normal business hours may be required). Salary Range: $20.29-$25.34 per hour. Pay Band: B7. Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position. Recruitment Period: Until Filled. Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success. Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited. Equal Employment Opportunity: Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.