"Residency Program Specialist"

Job Summary

This position provides administrative program support for the Pediatric Residency Program. The position assists the Residency Program Coordinator, Program Director, and Associate Program Directors to benefit of the program.

Responsibilities

The responsibilities include but are not limited to:

GENERAL OPERATIONS:

• Assist Residency Program Director, Associate Directors, Program Coordinator with the day-to-day operations of the program.
• Assist with day-to-day operations of pediatric residency training program. Plan, order, set-up & clear meals for regular meetings for committees & conferences throughout the year.
• Reserve meeting rooms & manage reservations & changes, serve as primary point-of-contact.
• Maintain up-to-date knowledge of ACGME policies & procedures with understanding of common & specialty program requirements.
• Prepare remittance authorizations for resident meals, special events & reimbursements for regular program supplies.
• Prepare check requests & IDRs as needed. Annually prepare resident travel authorizations for Aiken & conference attendance.
• Prepare & submit travel expense statements for each of the 13 blocks per year.
• Prepare applicant packets, name badges, labels, photo rosters, and goodie bags during recruitment season.
• Provide office & administrative support for 45 residents, residency program coordinator, program director, & assistant program directors.
• Perform general office duties which include but are not limited to: typing correspondence, filing, answering telephones, sorting and delivering mail, delivering completed check requests to accounts payable, drop-offs and pick-up at the GME office, and designing forms and reports.
• Manage program director's calendar.
• Creating & maintaining intensive resident & program schedules.
• Assist the residency program with: Recruitment and interview process for candidates applying to residency program; ensuring residents comply with AU GME policies and procedures; coordination of documentation for all current and incoming residents; prepare GA and SC license applications for residents to complete and submit paperwork; coordination of documentation required to demonstrate that all residents are meeting departmental and ACGME requirements; maintain all essential documents required for program accreditation; preparation for new resident orientation; distributing send-outs in One45 each block; perform all other duties as assigned.

DATA MANAGEMENT AND REPORTING:

Develop, maintain and distribute custom resident rotation block schedules, enter on-call schedules, enter conference schedules, track and summarize various data for reporting, maintain residency database and hard copy files.

OTHER:

Perform all other related duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university with two years of related administrative experience in an educational program or similar area.
OR
High School Diploma/GED from a recognized State or Federal accrediting organization with five years of related administrative experience in an educational program or similar area.

Knowledge, Skills, & Abilities

Proficient in Microsoft Office and other computer software/databases.
SKILLS
Detail-oriented with excellent interpersonal, written, and verbal communication skills.
ABILITIES
Ability to maintain confidentiality.

Shift/Salary/Benefits

Shift: Days/M-F - 8:00am to 4:30pm
Pay Band: B5
Salary: $17.88 hourly - $21.04/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 5/28/25 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.