Senior Administrative Assistant - OBGYN

Overview

Reporting to the Division Administrator, provides high level clinical and academic support to the manager, faculty attendings in the Urogynecology division in the Department of Obstetrics, Gynecology & Reproductive Sciences. Responsibilities include administrative and clinical support for section chief and other division faculty, coordination of faculty and research meetings, coordination of surgeries and clinical appointments, onboarding of new providers, scheduling meetings and taking meeting minutes, maintaining provider academic and clinical calendars, booking travel arrangements, and processing reimbursements and ordering supplies. Provide administrative back-up support to other OBGYN Division staff. Effectively dealing with other tasks and/or issues as they arise.

Required Skills and Abilities

1. Administrative Proficiency: Demonstrated experience in handling administrative tasks such as Epic Surgical scheduling, expense processing, and report preparation.
2. Customer Service: Strong interpersonal skills with the ability to provide exceptional customer service and interact professionally with diverse groups.
3. Demonstrated record of exemplary attendance, punctuality and reliability.
4. Communication Skills: Excellent verbal and written communication skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint Outlook).
5. Organizational Skills: Proven ability to manage multiple tasks, prioritize effectively and meet deadlines in a fast-paced environment.

Preferred Skills and Abilities

1. Advanced Technology Skills: Familiarity with systems such as Workday, and other administrative or financial software.
2. Event Planning: Experience in organizing and coordinating events, including logistics, catering, and travel arrangements.
3. Higher Education Experience: Prior experience working in an academic or medical environment, supporting faculty or research staff.
4. Financial Management: Proven ability to manage financial transactions, including expense reimbursements and budgeting.
5. Adaptability and Initiative: Ability to learn new technologies quickly, adapt to changing work environments, and take initiative in a highly dynamic setting.