"Administration Assistant (Based in Charleville)"

Job Requision ID:

R-41489

• Southern Queensland Rural Health
• Part-time (80% FTE), fixed-term position through to 31 December 2024 (possible extension subject to funding renewal)  
• Base salary will be in the range $73,072 - $77,476 + 17% Superannuation
• Based at SQRH Charleville

About This Opportunity

We are eagerly seeking an organised and customer focused Administration Assistant to join the team at Southern Queensland Rural Health (SQRH) in Charleville.

SQRH is a Commonwealth-funded University Department of Rural Health and is a joint initiative of The University of Queensland (UQ), University of Southern Queensland (UniSQ), Darling Downs Hospital and Health Service (DDHHS) and South West Hospital and Health Service (SWHHS).

In this role, you will provide a wide range of reception and administrative assistance, as well as supporting students with accommodation processes and social activities. On any given day, you will be liaising with internal and external stakeholders and facilitating the efficient and effective functioning of day-to-day administration procedures, operations and logistics.

Key responsibilities will include, but are not limited to: 

• Undertaking office reception tasks, demonstrating a high level of customer service including meeting, coordinating and briefing visitors.
• Coordinating committee/meeting/engagement activities, including booking rooms, scheduling meetings, drafting relevant documentation, taking minutes, monitoring RSVPs and liaising with attendees.  
• Applying a range of desktop-based programs and/or management information systems.
• Administering relevant financials (i.e. managing reimbursements and other expenses).
• Assisting with processes and procedures in relation to student accommodation for students on clinical placement. This includes assisting with accommodation bookings, accommodation security processes, and accommodation property maintenance and inspections.

About UQ

As part of the UQ community, you’ll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you’ll have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• 26 weeks paid parental leave or 26 weeks paid primary caregiver leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

About You  

• A Cert IV or Diploma with relevant work experience; Cert III with extensive relevant work experience; or an equivalent combination of relevant experience and/or education/training.
• Excellent verbal and written communication skills.
• Demonstrated skills in providing a high level of customer service, including effective interpersonal skills.
• Demonstrated high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook) and previous exposure to practice management software.
• Effective organisational, time management and problem-solving skills.

In addition, the following mandatory requirements apply:

• Work Rights: You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment. 
• Mandatory Immunisations: It is a condition of employment for this role that you will be required to provide evidence of immunisation against certain vaccine preventable diseases.
• On Call: This position will be required to be on call at times to maintain our student support services.
• Travel: This position is primarily based in Charleville, however travel may be required to work from other sites across the Darling Downs and South West Queensland regions as required.

Questions? 

For more information about this opportunity, please contact Christie-Anne Hunter (Deputy Director, South West, SQRH) via email at christieanne.hunter@uq.edu.au or phone (07) 4573 5000. For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.  

Want to Apply? 

All applicants must upload the following documents in order for your application to be considered:

• Resume 
• Cover letter summarising how your background aligns to the ‘About You’ section

Other Information 

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.  

We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to talent@uq.edu.au for accessibility support or adjustments. 

Applications close Thursday 22 August 2024 at 11.00pm AEST (Job Reference Number: R-41489).