"Senior Faculty Administration Assistant (Statutory Professors)"

Senior Faculty Administration Assistant (Statutory Professors)

Location: Saïd Business School, Park End Street, Oxford

Salary: Grade 5: £32,108 - £37,338 per annum including the Oxford University Weighting of £1,730 per annum

Contract: Fixed-term or secondment (one year), full time (36.5 hours per week)

We are seeking an organised and proactive Senior Faculty Administration Assistant (Statutory Professors) to join the Faculty Operations Team. Reporting to the Faculty and Researcher Administration Manager, you will be part of a collaborative Faculty Services team of around 20 staff delivering high-quality, responsive support to academic colleagues across the School’s disciplines.

This is a varied and engaging role suited to an enthusiastic professional who thrives in a fast-paced environment, enjoys working collaboratively and can manage changing priorities with confidence and attention to detail.

Key responsibilities:

• Act as the primary administrative contact for Statutory Professors, coordinating support and acting as a bridge between them and the wider School administration.
• Organise and service meetings related to professors’ projects, including preparing agendas, taking minutes, arranging venues, coordinating catering and IT/AV requirements, and setting up online meetings.
• Arrange complex UK and international travel, ensuring compliance with visa requirements and risk assessment procedures where required.
• Provide administrative support on financial matters, including raising purchase orders, processing expense claims and coordinating invoices through relevant finance systems.
• Maintain and update publication records in the University’s repository system and the School’s faculty management system.

You will demonstrate excellent written and verbal communication skills and confidence in working with colleagues at all levels, both within and beyond the School. Strong organisational skills are essential, with the ability to manage and prioritise a varied workload, meet deadlines and respond effectively to urgent tasks. The role requires exceptional attention to detail, including accuracy in documentation and administrative processes, as well as the ability to handle confidential matters with discretion and tact.

You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks.

Further information on this role can be found in the job description.

At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do.

We offer very generous benefits, some of which are:

• Generous holiday allowance of 38 days including bank holidays
• Hybrid working
• Membership of the Oxford staff pension scheme
• Discounted bus travel
• Subsidised onsite catering
• Cycle loan scheme
• Plus, many other University benefits

All applications must include a CV, Supporting Statement/Cover Letter and Current Salary.

For further guidance and support, please visit https://www.jobs.ox.ac.uk/how-to-apply.

The closing date for applications is Monday 13 April 2026 at 12.00 noon. Please note, this vacancy may close earlier than advertised if we receive a high number of suitable applications.

Are you interested in joining Saïd Business School’s talent pool or receiving our job alerts? Register at https://careers.sbs.ox.ac.uk/registration.aspx.