Senior Records Specialist

Reference number: 25668
Term: Fixed-term, full-time basis for three (3) years
Remuneration: $158,080 to $165,606 pa (HEW9) (inclusive of $133,579 to $139,939 salary pa, 17% superannuation and 17.5% recreation leave loading)
Location: Kelvin Grove (hybrid option available)
Open to: Current staff members of QUT who have unrestricted work rights in Australia for the duration of the fixed-term appointment. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people who are not QUT staff are also eligible and encouraged to apply. Please note that current staff wishing to be considered for secondment to this position must seek prior approval from their supervisor before submitting an application.

Who are we looking for?

We are seeking a Senior Records Specialist to join QUT Governance, Administrative Division.

The Senior Records Specialist holds a pivotal leadership role in advancing the university’s records and information management capability. The position will focus on responding to the requirements of the National Higher Education Code to Prevent and Respond to Gender-based Violence (the Gender-based Violence Code) to ensure QUT is compliant with the mandatory legislative and reporting requirements of the Code as they relate to recordkeeping and management. This will involve providing strategic advice and designing and implementing a records framework across the university in response to the Code, as well as other evolving legislative and regulatory requirements. This will ensure the university’s recordkeeping practices are compliant and aligned with institutional objectives.

We’re offering this role as a hybrid position as part of QUT’s commitment to embracing the opportunities created by a more virtual and connected world.

About us

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

QUT Governance is responsible for a range of administrative functions and provides committee services to Council and university-level committees in support of decision-making.

The Department provides support to other governance and compliance activities, including right to information and privacy, records management, and the development and review of university policies.

The Department administers the University’s enterprise risk management and oversees business continuity management.

QUT Governance provides guidance on quality activities as they relate to the national regulator (the Tertiary Education Quality and Standards Agency), including managing compliance with mandated higher education standards..

What you need to succeed

Education, training, and/or relevant experience equivalent to completion of a relevant postgraduate qualification, together with extensive relevant experience in records management.
Extensive knowledge of records management principles, practices and regulatory environment with demonstrated experience in corporate recordkeeping.
Strong communication and interpersonal skills, including the ability to effectively consult, negotiate and establish productive partnerships with diverse stakeholder groups.
Ability to apply analytical skills, effectively prioritise work and operate efficiently and with agility to meet key project objectives and milestones or to meet operational deadlines.
Demonstrated experience in utilising systems functionality to develop tailored recordkeeping solutions.
Demonstrated experience in developing communication strategies and training plans and in delivering training to a variety of audiences.
Demonstrated experience in staff management and supervision, including the ability to develop, maintain and work effectively under a collaborative team approach.

Life at QUT

We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:

A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions.
Competitive remuneration with up to 17% superannuation and leave loading of 17.5%.
Generous maternity leave including primary carer parental leave of up to 26 weeks (including 17% super).
Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance.
Purchased Leave Scheme - up to 8 extra weeks.
Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms.
Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
Commitment to our Indigenous Australian staff through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees.

Explore more benefits of life at QUT.

Belong at QUT

We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers.

As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.

We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.

At QUT, diversity is not just embraced—it's celebrated. See our commitment

How to Apply

Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.

Find out more about this position and submit your application by clicking 'Apply' or the link below.

View the job details at: Queensland University of Technology - Senior Records Specialist

Job opens: 03-Nov-2025

Applications Close: 16-Nov-2025 at 11.30pm