"Senior Research Administration Officer"

Job Description:

• Faculty of Health, Medicine and Behavioural Sciences
• Full-time or part time, permanent position
• Base salary will be in the range $95,361- $102,302 + 17% Superannuation (HEW Level 6)
• Based at our Herson Campus

About This Opportunity

We are seeking a diligent and well-organised Senior Research Administration Officer to join the Faculty of Health, Medicine and Behavioural Sciences, supporting world-class research that delivers meaningful health outcomes in Australia and globally. Based within the Herston precinct, this role provides high-level research administration and advisory support to academic and professional staff across one or more Schools and Centres, contributing to the effective delivery of research activities.

Working closely with researchers and leadership teams, you will enhance the research environment ensure smooth and efficient processes through continuous improvement. As part of a collaborative and supportive team, you will have opportunities to grow professionally while contributing to UQ’s mission of excellence and impact.

UQ offers a flexible and inclusive workplace that values diversity, wellbeing, and continuous learning. This role also provides variety, with opportunities to work across portfolios during peak periods to support operational continuity.

Key responsibilities will include:

• Provide expert guidance to researchers on research administration processes, systems, and compliance, supporting onboarding and documentation across pre- and post-award activities.
• Coordinate pre-award grant support, including triaging enquiries, identifying funding opportunities, and liaising with the UQ Research Office and other key stakeholders.
• Support post-award grant management, ensuring compliance with funding agreements and university policies through collaboration with finance, HR, and research governance teams.
• Contribute to a high-performing research environment by embedding consistent processes, supporting strategic initiatives, maintaining research performance insights, and building strong cross-unit networks.

For a full position description please contact talent@uq.edu.au

About You

• A degree with subsequent relevant experience; or equivalent combination of relevant experience and/or education/training
• Experience in research administration with a sound knowledge of research policies and procedures or the demonstrated capacity to rapidly gain that knowledge
• Experience with using University and granting body IT applications
• Excellent communication and interpersonal skills with the ability to maintain confidentiality
• Demonstrated ability to produce research reports and minutes with excellent attention to detail and a high degree of accuracy
• Demonstrated ability to develop strong relationships with colleagues internal and external to the University including professional, academic staff and health professionals engaged in research
• Ability to work collaboratively within a team or independently as necessary and exercise judgement and initiative
• Excellent organisational skills with demonstrated ability to manage and prioritise competing tasks and meet deadlines

Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia, criminal history checks. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Sharon Doyle Sharon.doyle@uq.edu.au

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close 8th February at 11.00pm AEST (R-60555). Please note that interviews have been tentatively scheduled for 11th February.