"Sr. Academic Program Coordinator (Center for Leadership Education)"

Job Details

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

The Center for Leadership Education (CLE) is seeking a Sr. Academic Program Coordinator. The primary purpose of this position is to manage all aspects of the day-to-day educational activities of the department’s undergraduate programs. The individual will be responsible for a wide variety of recruitment, curriculum, evaluation, budget, experiential groups, student advising and other administrative duties. Functions as a team member with faculty, staff and students and must be able to function independently.

The Sr. Academic Program Coordinator has administrative responsibility for complex academic program elements requiring collaboration with students, faculty, and/or other departments. The Sr. Coordinator provides academic program coordination and overall academic program support within a department.

Specific Duties & Responsibilities

• Assist with student recruitment and marketing efforts for programs.
• Advise students on academic requirements. May handle sensitive personal issues with students.
• Coordinate aspects of the interview and application process.
• Schedule, plan, develop, produce information sessions.
• Assists with tracking and analyzing trends data, compiles data and generates reports.
• Make recommendations concerning marketing, processing, business outreach.
• May independently manage specific program activities.
• Responsible for budget projections, stipend and other expenditure accounting, interface with financial aid and other student services.
• Supports course and student activity scheduling.
• Serve as liaison to other resources, e.g. Registrar’s Office, Academic Advising, Admissions, Dean’s office, other academic departments, Student Accounts,
• Liaison to International Office and resource to students regarding visa issues.
• Produce substantive reports for department faculty and administration.
• Maintain room schedules, address and phone lists, emergency contact information.
• Assist in special events planning and execution for receptions, open houses, social gatherings.
• Maintain students’ academic files and faculty evaluations.
• Plan orientation for new students.
• Advise students on program choices, choosing advisors, teaching opportunities, job applications.
• May oversee the work of less experienced employees or students.
• Performs other related duties as requested.

Position Specific Details - Supplemental Duties & Responsibilities

• Manage Fotiadi Fund proposals, requests and awards.
• Oversee undergraduate programs and serve as primary advisors for CLE minors.
• Advise 350+ students on academic and graduation requirements.
• Update course catalog and manuals with program directors.
• Provide administrative support: assistant hiring, course info updates, catalog maintenance.
• Consult with and advise the program Directors on changes to academic and student policies and procedures.
• Work with distressed students regarding academic concerns. Working collaboratively with other university departments on resolutions of problems to enhance the success of student while with Johns Hopkins.
• Manage department space and classroom assignments.
• Support student experiential groups: AMA, Salant, Enactus, Women in Business, SCNO, JHUCC, JHPMC, including budget approval.
• Serve as the CLE’s Design Day event coordinator.

Minimum Qualifications

• High School Diploma or equivalent.
• Five years progressively responsible administrative/academic experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree preferred.
• Proficiency with MS Office applications, WordPress, SIS and course production.

Classified Title: Sr. Academic Program Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate w/exp.)
Employee group: Full Time
Schedule: M-F, 37.5 hrs weekly
FLSA Status: Non-Exempt
Location: Hybrid/Homewood Campus
Department name: Center for Leadership Education
Personnel area: Whiting School of Engineering

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.