"Sr. Administrative Coordinator"

Specific Duties and Responsibilities:

• Plan, support, and organize daily operational activities of the assigned area
• Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, Program Leadership, or comparable business leaders
• Manage team and/or assigned leaders calendars, plan and schedule meetings and coordinate their associated logistics
• May support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projects, collecting for budget development
• May represent department management in appropriate circumstances within the scope of the position's responsibility and purview
• Independently develop and manage complex and key administrative projects (e.g. databases, reports, grant proposals, office workflow, records control, course materials)
• Coordinate purchasing processes, process various department bills and reconcile accounts
• Prepare meeting materials (e.g. draft agendas, collect relevant information) and staff high level meetings. Record and draft minutes, monitor and follow-up on action items
• Coordinate and provide various general office services, e.g. payroll, purchasing, records control, office moves/renovations, repairs and maintenance
• May serve as the liaison or office contract with facilities
• Identify and resolve administrative problems and issues
• Analyze operating practices, processes, and procedures (e.g. record keeping systems, forms control, office layout, and personnel requirements)
• Develop and recommend administrative processes/procedures to assure efficiency in general office operations, interpret and communicate operating policies
• Develop and compile reports
• May assist with preparation of presentations
• Assist with planning special events/functions, including workshops, conferences, etc.
• Coordinate preparation, set-up and logistics for department/office events/functions
• May perform some non-routine and confidential administrative functions
• Coordinate work assignments of students and/or temporary office support as needed

Minimum Qualifications:

• High School Diploma or graduation equivalent.
• Five years progressively responsible administrative experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.