"Alumni Relations Professional (Athletics)"

Alumni Relations Professional (Athletics)

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Alumni Relations

Type: Full-Time

Posting Number: req23485

Department: Administration and Athletics

Location: Main Campus

Address: 1 National Championship Drive, Tucson, AZ 85721 USA

Position Highlights

The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics fostering a culture of integrity, innovation, and student-athlete success.

This role builds and maintains relationships with Letterwinners to promote the University and the Athletic Department, responding to various Letterwinner requests, and develops, conducts, and promotes Letterwinner programs and services.

This position requires the ability to work a flexible schedule, including nights and weekends, and travel as needed.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

• Plan and execute several strategic letterwinner engagement events throughout the year for the Athletic Department.
• Plan and facilitate special events ranging from 20-1000+ guests sponsored by ICA (Wildcat Club, A-Club, and all other Departmental events). Includes formulating budgets, decorations, menus, volunteers, clean up, set-up, reservations, and communications. Events may be in Tucson or outside of Arizona to foster engagement with alumni across the country.
• Formulate bids, and work with outside vendors, such as hotels, printers, caterers, bands/entertainment.
• Connect letterwinners with strategic engagement opportunities across the Athletic Department. This includes working to create live and virtual career networking events to connect current student-athletes to letterwinners in the workplace.
• Assist in general community relations and heritage efforts for ICA (non-profit tables, etc.).
• Create and execute a comprehensive communication plan for the A-Club including, but not limited to, newsletter, social media, website, and various publications.
• Manage email communications through Eloqua email system.
• Maintain the following social media accounts: LinkedIn, Bear Down Network, Facebook, Twitter, and Instagram. Create a plan to utilize these mediums to engage A-Club members and Wildcat Club members.
• Create engaging and exciting letterwinner content that highlights the successes of letterwinners. Examples include military service, career accomplishments, remembrance acknowledgments, and more.
• Responsible for database management including updating former student-athletes and participants contact information using Lynx and Paciolan ticketing system.
• Strategize methods to increase alumni engagement through digital and social media platforms.
• Manage and oversee records each fiscal year to include letterwinner awards and program participants on individual student-athlete records.
• Educate current Arizona student-athletes about the history and heritage of Arizona Athletics and the A-Club.
• Assist with the cultivation and stewardship of former student-athletes and participants (walk-on student-athletes, coaches, managers, cheerleaders, and mascots) who visit campus.
• Additional duties as assigned.

Knowledge, Skills and Abilities:

• Demonstrated project management, communication, and organizational skills.
• Strong interpersonal skills in developing and maintaining good working relationships and teamwork.
• Ability to solve problems and make good decision while being an effective team player.
• Proficient knowledge of computer skills such as Word, PowerPoint, Excel.
• Excellent verbal and written communication skills.
• Ability to multi-task with frequent interruptions.
• Ability to learn new software.
• Dedication and motivation to initiate, lead and support value-added projects.
• Meticulous attention to detail.
• Knowledge of position related NCAA, Big 12, and University of Arizona rules and compliance.
• Self-motivated, results-oriented, and has a positive demeanor.
• Demonstrated organizational skills, including the ability to plan, establish priorities and successfully manage multiple priority projects.
• Demonstrated ability to communicate effectively with individuals at all organizational levels and project a positive, professional attitude.

Minimum Qualifications

Bachelor's degree or equivalent advanced learning attained through professional level experience required. Three years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Experience developing alumni engagement programs.
• Experience with Constituent Relationship Management Software.
• Experience in a higher education setting.
• Experience in management positions.
• Experience as a letterwinner at a college or university.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40 + nights and weekends

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: University Advancement

Benefits Eligible: Yes - Full Benefits

Rate of Pay: Depends on Experience

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade: 8

Career Stream and Level: PC2

Job Family: Alumni Relations

Job Function: University Advancement

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates: Megan O'Leary, Assistant Athletic Director, Donor Services and Special Events, moleary@arizona.edu, 520-621-2043

Open Until Filled: Yes

Documents Needed to Apply: Resume, Cover Letter, and One Additional Document

Special Instructions to Applicant: Please submit Resume, Cover Letter, and the answers to the following questions as the Additional Document. Thank You. 1. Describe your knowledge and understanding of NCAA and Big-12 rules and regulations, as they pertain to recruitment and regulations. 2. Please list below any experience you have had since 2015 with high school or college student-athletes. This includes working or volunteering in any capacity with a high school, AAU, sports club, junior college or 4-year institution student-athlete, athletics team or department. 3. Applicants for this position are subject to the following NCAA Bylaws 11.4.2, 11.4.2.1, 11.4.2.2, 11.4.3, 11.4.3.1, 11.4.3.2, 11.4.4, 11.4.4.1, and 11.4.4.2. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by The University of Arizona, if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by The University of Arizona? 4. Are you the parent, coach, relative or guardian of a prospective student-athlete (i.e., student in 9-12 grade or 7-12 grade for men's basketball or junior college student) in the sport of men's basketball, women's basketball or football or have any other type of association with any prospective student-athlete in the sports of men's basketball, women's basketball or football? If yes, please explain. 5. Is your potential employment within the athletic department conditioned upon the enrollment of any prospective student-athlete (i.e., student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sport of men's basketball, women's basketball or football? If Yes, please explain. 6. Do you understand that failure to disclose any information related to your affiliation with a prospective student-athlete (student in 9-12 grade, 7-12 grade for men's basketball or junior college) in the sports of football, men's basketball or women's basketball might render your application ineligible for consideration?