"Staff and Academic Affairs Coordinator"

Overview

The Assistant Administrator 3 performs a variety of operational activities, including human resources planning, financial reporting, facility planning, research support, compliance, and more. This role provides support in areas such as administration, business operations, clinical operations, communications, information systems, development, finance, human resources, research, service and safety, or student services. Key responsibilities include managing scheduling, recruitment, training, and administrative processes to ensure effective and efficient departmental operations. The Assistant Administrator collaborates with faculty, staff, and administrators, maintains records, and ensures adherence to institutional and regulatory policies.

Required Skills and Abilities

1. Demonstrated ability and working knowledge of human resources management to interpret and implement Federal/State laws, HR and faculty affairs policies and procedures.
2. Demonstrated effective decision-making skills. Ability to oversee aspects of employees relations and workforce planning within the sections and oversee EEO compliance and compliance with university and federally mandated training.
3. Effective coaching and communications skills to guide faculty and managers on effective HR strategies, strong writing skills to develop accurate job descriptions and position statements. Ability to work with faculty and staff at all levels throughout the organization in a professional manner.
4. Ability to engage in progressive discipline processes and labor relations. Ability to partner with HR Generalist and conduct fact-finding investigations for complex employee relations issues.

Preferred Skills and Abilities

1. Professional experience in human resources or faculty affairs, preferably with familiarity with academic or medical environments.
2. Previous experience in an academic setting, providing administrative support, and managing complex reporting systems.

Principal Responsibilities

1. Performs a variety of activities related to managing the daily operations of a unit including human resources planning, information technology, financial reporting, facility planning, research support, and compliance among other functions for a unit.
2. Administers the administrative and fiscal activities of the assigned unit; serves as liaison between the assigned unit and other University administrative offices.
3. Assigns administrative support to various functions of the unit; monitors activities of staff to ensure timely completion of assigned work.
4. Prepares and monitors budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance.
5. Plans the use of facilities in the assigned department including office space, work stations, equipment, technology needs, inventory, and office supplies.
6. Plans and facilitates training sessions for the department when new policies or practices are adopted.
7. Ensures compliance with University and federal health and safety regulations as they apply to the unit.
8. Initiates, plans and develops administrative policies for the assigned unit.
9. Contributes to long-range administrative planning for the assigned unit.
10. Implements University and departmental policies as they pertain to the administrative function of the unit.
11. Supervises and leads staff.
12. May perform other duties as assigned.

Required Education and Experience

Minimum requirement of Bachelor’s Degree in related field and three years of experience or an equivalent combination of education and related experience.