"Study Abroad Advisor"

Job Description

The University of Indianapolis endeavors to enhance our global presence and engagement by creating high-impact international experiences for our community of learners through study & service abroad. The Study Abroad Advisor assists students in exploring global learning & service opportunities and with navigating the associated academic, cultural and logistical processes. The Study Abroad Advisor works collaboratively with faculty and University administration to develop and execute these programs safely and with financial integrity. The Study Abroad Advisor contributes to program visibility through innovative marketing, outreach & communication strategies. These responsibilities extend to UIndy programs with Native American tribes (First Nations).

REQUIREMENTS/MINIMUM QUALIFICATIONS:

Required:

• Bachelor’s degree.
• At least one significant international experience
• Strong oral & written communication, problem-solving, and time management skills
• Ability to work independently and collaboratively
• Proficient with Google & Microsoft productivity applications
• A valid passport & the ability to travel outside the United States if needed

Preferred:

• Master’s degree
• Experience in developing and executing instructor-led, direct enrollment, and exchange programs
• Experience working with college-age students, faculty, university administration, and service providers
• Demonstrated ability to establish priorities and simultaneously manage multiple projects
• Experience with marketing campaigns, including social media & resource fairs
• Conversational proficiency in a language other than English

SUPERVISORY RESPONSIBILITIES:

The Study Abroad Advisor may be assigned to manage student workers in association with specific projects or events.

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Maintain awareness of the Forum on Education Abroad Standards of Good Practice
• Maintain awareness of and implements the University’s SafeAbroad policies and procedures, particularly in relation to crisis management
• Advise students exploring instructor-led, direct enrollment, and exchange programs
• Guide students through application, finances, logistics, and cultural preparation related to their international experiences
• Support the application and award processes of CDCGE-managed scholarships for international experiences
• Maintain accurate program and applicant information and assist with communication workflows
• Contribute to planning and implementation of pre-departure orientation
• Provide general information on passport and visa processes, referring students to appropriate resources when needed
• Assist program leaders with essential aspects of developing, promoting, and administering instructor-led programs
• Manage agreements with external study abroad vendors and partner institutions, including reviewing documents, managing timelines, resolving disputes, ensuring adherence to regulations, and collaborating with the General Counsel and academic units
• Deliver outreach or informational sessions to promote international opportunities
• Coordinate post-program evaluation
• Provide reentry advice or resources for returning students as needed
• Develop marketing and recruitment activities to promote study abroad participation
• Conduct classroom presentations, information sessions, and represent study abroad programs at resource fairs
• Create and maintain digital and print promotional materials to enhance program visibility
• Support the organization and execution of campus events related to campus globalization, coordinating with Student Affairs when appropriate
• Ensure compliance with University’s financial policies and maintain accurate recordkeeping to support data reporting
• In the event of an emergency or crisis, serve as a first responder to events abroad that may impact study abroad participants (taking emergency phone calls, sending alerts, notifying appropriate University officials).
• Follow the guidance and direction of the supervisor.
• Demonstrate respectful, ethical, responsible behavior.
• Abide by the University’s policies, procedures, and rules.
• Perform employee responsibilities as detailed in employee handbooks and policies.
• Demonstrate regular and predictable attendance and punctuality.
• Other duties, including special projects, as required or assigned.

Company Description

Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.

UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.

As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!

The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Tuition Discount
• Retirement Savings Plan - 403B
• Paid Vacation and Sick Time Accruals
• Paid Holiday time and additional University days off
• Employee Discounts & Services
• Free Parking
• Onsite Health & Wellness Center

For more information about the benefits of being a staff member at UIndy, visit our Benefits site.