Supervisor, Finance & Accounting (ACC Foundation)

Job Description Summary

Oversees the financial and accounting operations of the Austin Community College Foundation and Office of Sponsored Projects, including budgeting, reporting, reconciliations, compliance, audit coordination, and financial forecasting. Supervises assigned staff and ensures accurate, efficient, and service-oriented financial processes in support of Foundation and institutional goals.

Description of Duties and Tasks

• Supervises the day-to-day financial and accounting operations for the Austin Community College Foundation and Office of Sponsored Projects, including workflow coordination, staff assignments, scheduling, and service delivery.
• Provides guidance, training, performance feedback, and coaching to assigned staff to ensure effective performance.
• Interprets and applies institutional and departmental policies and procedures to resolve routine operational issues, exercising judgment in escalating complex matters as appropriate.
• Monitors operational expenditures, purchasing activities, cash flow, and financial transactions within established budget parameters while ensuring appropriate stewardship of departmental and Foundation resources.
• Manages and reconciles Foundation financial activities, including income and expenditure accounts, bank statements, bookkeeping ledgers, scholarship and endowment funds, gift accounts, deposits, transfers, and check disbursements.
• Coordinates monthly reconciliation and oversight of scholarship, gift, and Foundation accounts in collaboration with the ACC Business Office and Finance teams.
• Produces and analyzes monthly, quarterly, and annual financial, fundraising, endowment, scholarship, and tax reports to support operational, regulatory, and strategic reporting needs.
• Coordinates financial compliance and audit activities, including annual audits, IRS Form 990 reporting, tax filings, and external reporting requirements such as Charity Navigator and Candid submissions.
• Collaborates with the Advancement Services Team, Development Team, ACC Chief Financial Officer, Business Office, and Finance & Investment Committee to support financial planning, forecasting, reporting, and operational decision-making.
• Oversees procurement-related activities and administration of financial and accounting systems used to support Foundation operations.
• Researches, analyzes, and interprets financial and operational data to support internal reporting, reconciliation, forecasting, and continuous process improvement.
• Assists in the development and monitoring of the ACC Foundation annual operating budget and related expenditures.