"Assistant Registrar "

Position Number: 1.2.16.2.    Date:  May 30, 2024

Position Title:  Assistant Registrar   Department: Office of the Registrar 

Division: Academic Administration   Number of hours per week for which this position is budgeted: 40   

Number of months per year for which this position is budgeted: 12   Reports to: Registrar   Exempt 

POSITION SUMMARY

The assistant registrar reports to the registrar. The position is full-time and does offer benefits as specified in the staff handbook. The assistant registrar is responsible for supervising the day-to-day operations of the office and the work of any additional office staff. In accepting this offer, HLGU expects that you will maintain a standard of conduct in keeping with the moral and religious standards of HLGU, which includes total abstinence from the use of tobacco, alcohol, marijuana, and other harmful drugs. In addition, you are expected, as a born-again believer, to be faithful to the local evangelical church (preferable Southern Baptist) of your choice, believe the Bible to be God’s Inspired infallible Word, will be faithful to your church – in terms of attendance and otherwise – and will strive earnestly to set a clean, upright Christian example in daily life. You will also agree to abide by HLGU’s adopted faith statement, the Baptist Faith and Message 2000 from the Southern Baptist Convention and to maintain loyalty to HLGU during employment.

DUTIES AND RESPONSIBILITIES

• Supervise the day-to-day operations of the office. 
• Supervise the daily work for student registration and transcript handling.
• Supervise the certification of student athletes and VA benefits.
• Perform the duties of direct reports in their absence.
• Provide feedback for development and performance review for direct reports.
• Communicate information with the campus community and other constituents on behalf of the office. 
• Maintain accurate academic records.
• Evaluate transfer coursework and supervise transcription.
• Complete graduation evaluations for students preparing to graduate.
• Create & edit degree plans for academic departments.
• Create & maintain degree audit system.
• Provide excellent customer service in the office, by phone, and by email.
• Serve on committees as assigned.
• Assist the registrar with special projects and other administrative duties as assigned.

DEPARTMENTAL RELATIONSHIPS

• Will work with all departments, faculty, staff, and students.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of university policies and procedures.
• Knowledge of NAIA rules and regulations regarding athletic certification.
• Knowledge of VA rules and regulations regarding benefits certification.
• Must be able to schedule and meet deadlines.
• Must be detail-oriented, well organized, and able to handle multiple tasks at one time.
• Excellent communication, interpersonal, and organizational skills.
• Solid analytical, decision making, and problem solving skills.
• Excellent computer skills and must be proficient in Microsoft Office Suite.
• Knowledge of FERPA and higher education rules and regulations.
• Must have values consistent with the mission and purpose of Hannibal-LaGrange University.
• Successful completion of standard background checks: social security verification, education verification, and national criminal background checks.
• Must agree to sign and abide by the standards of employment on the back of the application, and in the employee handbook.

EDUCATION, EXPERIENCE, AND TRAINING

• Required: Bachelor’s degree or equivalent combination of education and experience.
• Required: 2-3 years office and/or higher education experience.
• Preferred: Experience in records and project management.
• Preferred: Experience working with Ellucian campus technology products preferred.
• Preferred: Supervisory experience.

Disclaimer

* This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and/or other management as required. HLGU reserves the right to revise or change job duties, required skills, or qualifications as the need arises. This job description does not constitute a written or implied contract of employment. The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.

Founded in 1858, Hannibal-LaGrange University is a four-year Christian university located in Hannibal, Missouri, just 100 miles north of St. Louis, Missouri. The mission of Hannibal-LaGrange University is to provide an excellent education in both liberal arts and professional disciplines in a distinctively Christian environment that integrates Christian faith and learning in preparing graduates for personal and career effectiveness.

To apply, please submit an application, including a cover letter here.

In addition to articulating interest and qualifications, cover letters should highlight the candidate’s commitment to Jesus Christ, his/her understanding of teaching as a Christian vocation, and articulate an understanding of the integration of Christianity and his/her discipline.

For any questions regarding the position, contact Human Resources at 573-629-3058, or via email at humanresources@hlg.edu. Hannibal-LaGrange University seeks to employ qualified individuals without regard to age, sex, race, color, national origin, or disability, who can function effectively within the University’s mission and purposes.