"Events Coordinator, College of Medicine"

locations

Spokane, WA

time type

Full time

posted on

Posted Today

job requisition id

R-11812

Available Title(s):

111B-YN_CS_NPS - Events Coordinator 2, 111C-YN_CS_NPS - Events Coordinator 3

Business Title:

Events Coordinator, College of Medicine

Employee Type:

Classified

Time Type:

Full time

Position Term:

12 Month

Position Details:

Applicants will be screened for both positions and interviewed for best fit.

Summary of Duties:

The Events Coordinator is responsible for planning, arranging, and coordinating facility and logistical support for all on- and off-site events sponsored by and in collaboration with offices within the Elson S. Floyd College of Medicine.

This role will be assigned a specific scope of work, to either focus on student related events or community and philanthropic focused events. 

Events Coordinator 2:

With direction from supervisor and department leads, this role will manage and oversee event operations. Duties include establishing event plans and themes, budgets, contacting and selecting speakers, lodging, catering, security, publicity, materials, and equipment; negotiating with vendors; preparing and changing contracts; and processing billing.

Events Coordinator 3:

With limited direction from supervisor and department leads, this role will manage and oversee event operations. Duties include establishing event plans and themes, budgets, contacting and selecting speakers, lodging, catering, security, publicity, materials, and equipment; negotiating with vendors; preparing and changing contracts; and processing billing.

This position will independently manage and coordinate repeat programs/events and develop new programs/events.

Essential Job Functions:

55% Event Planning & Coordination

20% Event Publicity & Marketing

20% Event Fiscal Support

5% Other

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Events Coordinator 2:

Required Qualifications:

High school graduation or equivalent and three (3) years of work experience involving public contact such as secretarial, sales promotion, setting up conferences, public information, or in the hospitality industry; OR equivalent education/experience.

Additional Requirements:

• Demonstrated experience successfully completing multiple team and independent projects on short timelines in a fast-paced environment with utmost professionalism.
• Experience with Microsoft Office Suite programs: Word, Excel, Outlook, PowerPoint.
• Position requires occasional evening and/or weekend work to support event needs.
• Valid driver’s license by date of hire.

Events Coordinator 3:

Required Qualifications:

High school graduation or equivalent and four years of progressively responsible work experience involving public contact such as secretarial, sales promotion, setting up conferences, public information, or in the hospitality industry; OR equivalent education/experience.

Additional Requirements:

• Four (4) years of event management or coordination experience including logistics planning, budget development, or working with clients and the public.
• Demonstrated experience successfully completing multiple team and independent projects on short timelines in a fast-paced environment with utmost professionalism.
• Experience with Microsoft Office Suite programs: Word, Excel, Outlook, PowerPoint.
• Position requires occasional evening and/or weekend work to support event needs.
• Valid driver’s license by date of hire.

Preferred Qualifications for both Classifications:

• Membership in a meeting planner association.
• Experience composing publicity copy, such as newsletters, e-blasts, announcements, website copy or social media copy.

Additional Information:

Area/College: Elson S. Floyd College of Medicine

Department Name: Communications & Marketing

City, State, Zip: Spokane, WA 99202

Department Link: https://medicine.wsu.edu/

Monthly Salary:

Events Coordinator 2: $3,096 - $4,093 | Range 35 | Steps A – M

Events Coordinator 3: $3,393 - $4,517 | Range 39 | Steps A – M

Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28 OR applicable Collective Bargaining Agreement. Step M is typically a longevity step.

Benefits: WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation.

Overtime Eligibility: Eligible

FTE: 100%

This is a Permanent position.

Screening and Posting Close Date: The screening of applicants begin June 12, 2024. Applicants must submit their completed application by June 25, 2024 at 11:59 p.m.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must upload the following documents to their online application. 

• Resume (required)
• Cover Letter (required)

External candidates, please upload all documents in the “Resume/CV” section of your application.  Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

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Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Applicants will be requested to provide contact information for professional references within the online application.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.