"Ref 3079/24 Project and Executive Support Officer, Office of the Pro Vice-Chancellor, Strategy, Government & Alliances"

• Full-Time, Ongoing Position
• $107,358 to $115,073 p.a. | Includes 17% Superannuation & Leave
• Based at Western’s Parramatta South Campus
• Unlock your potential with WSU: Benefit from flexible work arrangements, work from home options (up to 2 days per week), development opportunities and more!

About Western Sydney University

Western Sydney University is a modern, forward-thinking, research-led university, located in the heart of Australia’s fastest-growing, economically significant region. The University has 11 campuses in Sydney, as well as campuses in Ho Chi Minh City, Vietnam, and Surabaya, Indonesia, with plans for two campuses in India. With over 200,000 alumni, almost 50,000 students, and approximately 3,500 staff, the University promotes a dynamic, inclusive, and innovative culture focused on research and dedicated to student-centered excellence.

Our Schools teach an array of programs and degrees carefully structured to meet the demands of future industry. The University is ranked in the top 2% of universities worldwide, with over 85% of its assessed research rated at ‘World Standard’ or above. In 2022, 2023, and 2024 the University was placed 1st worldwide and in Australia for its commitment to the United Nations’ Sustainable Development Goals in the Times Higher Education (THE) University Impact Rankings.

Our core values - Boldness, Fairness, Integrity, and Excellence – serve as guiding principles for our organisational culture and influence the work we do. If you are a dedicated and forward-thinking professional seeking a career that can make a meaningful difference, we invite you to discover the abundant opportunities, innovation, and impact that await you at Western Sydney University.

About the Office of the Pro Vice-Chancellor, Strategy, Government and Alliances

The Office of the Pro Vice-Chancellor, Strategy, Government and Alliances, situated within the Office of the Vice-Chancellor, plays a pivotal role in the delivery of strategic objectives for the University, positioning the institution as a leading voice in regional and national policy discussions, ultimately advancing the institutions mission and impact.

The Office serves as the primary liaison between the institution and government at local, state and federal levels, advocating for both the Universitys and the region’s interests. It actively monitors legislative activities and policy developments, ensuring that the institutions leadership is well-informed and able to respond effectively. By engaging with politicians and government officials, the Office works to secure funding, influence legislation, and promote policies that support the sustainable growth of the University and the region.

In addition to advocacy, the Office is instrumental in forming strategic, values aligned, alliances with regional, national and international collaborators. These partnerships amplify the impact of the University’s advocacy relating to issues that are critical for Western Sydney’s communities. Furthermore, the Office plays a crucial role in enhancing the universitys public profile and reputation with its stakeholders. It organises events and forums that bring together government officials, university representatives, and community leaders to discuss pressing economic and social issues and explore collaborative solutions.

About the Opportunity

An exciting opportunity exists within the Office of Office of the Pro Vice-Chancellor, Strategy, Government and Alliances for a Project and Executive Support Officer to join the team.

The Project and Executive Support Officer is responsible for the provision of effective and efficient project and executive support to the Pro Vice-Chancellor, Strategy, Government and Alliances. This will include:

• tracking projects, expenditure, correspondence, and contacts
• diary management and administrative support
• preparation of minutes and note taking

The position will also provide support for the Pro Vice-Chancellor, Strategy, Government and Alliances portfolio. This may include administrative support and undertaking secondary research and basic analysis to support portfolio initiatives.

The position reports to the Manager, Strategy and Delivery, and will work collegially within the Office of the Pro Vice-Chancellor, Strategy, Government and Alliances, and the wider Office of the Vice-Chancellor and President.

This is a full-time ongoing position based at Western’s Parramatta South Campus, although travel to other campuses of the University may be required. Please review the position description for further information.

Key Responsibilities

The Project and Executive Support Officer will provide professional support to the Pro Vice-Chancellor, Strategy, Government, and Alliances on projects and operational matters, including drafting, tracking materials, and handling confidential issues. They will assist in meeting and event preparation, support the delivery of materials, and organise functions such as workshops and agreement signings. Additionally, the Officer will develop and maintain communications, prepare briefing notes, conduct research, and create plans, budgets, and presentations. The role also involves maintaining constructive relationships within the Office of the Pro Vice-Chancellor and with internal and external stakeholders, ensuring confidentiality, professionalism, and diplomacy in all tasks.

Who We’re Looking For

We are seeking a dynamic individual with an undergraduate degree in a relevant discipline or an equivalent combination of education, training, and professional experience in providing high-level executive and project support services.

The successful candidate will possess well-developed written, interpersonal, and verbal communication skills, enabling them to write concise, clear, and accurate reports and convey complex issues effectively. They will be adept at preparing project materials, managing budgets, supporting event logistics, and have experience supporting and monitoring plans, policies, and procedures.

They will exercise sound judgment in handling confidential and strategic information, be a team player committed to meeting deadlines and delivering quality support, and possess well-developed problem-solving skills and the ability to make decisions with minimal supervision, contributing to achieving agreed objectives.

Culture

Western Sydney University highly values equity and inclusiveness. We have a proud history of doing so and consider this an important part of our social and civic responsibilities as a University. We strive to contribute to tackling inequalities and promoting wellbeing within our own institution, the Greater Western Sydney region, nationally and internationally. If you share our passion for creating a more equitable and inclusive world, and if you are ready to contribute to meaningful change, join us in our mission to promote equity, inclusiveness, and wellbeing.

Benefits & Perks

At Western Sydney University, we deeply value our staff and recognise their invaluable contributions that drive our mission and uphold our values. In return for your dedication, we offer:

• Flexible work arrangements & work from home options (up to 2 days per week)
• Professional development opportunities
• Multi-Campus opportunities
• Access to staff benefits – e.g. health and fitness programs such as fitness passport, café and restaurant deals, and many other goods and services

If this sounds like an opportunity for you, we want to hear from you! Apply now ensuring you carefully address each of the selection criteria in your application. Don't miss this chance to work at Western Sydney University, where every day is an opportunity to make a difference!

Remuneration Package: HEW Level 6 $107,358 to $115,073 p.a. (comprising Salary of $90,719 to $97,238 p.a., plus Superannuation and Leave Loading)

Position Enquiries: Please direct specific enquiries regarding the role to Tom Nance, Manager, Strategy and Delivery, via email t.nance@westernsydney.edu.au  

Recruitment Enquiries: Specific enquiries or issues with your application may be directed to the Recruitment Team at recruitmentpartnerships@westernsydney.edu.au 

Closing Date: 8:30pm, Sunday 18th August 2024

Working Rights in Australia - Eligibility

Please note: Visa sponsorship is not available for this position. For an ongoing/continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident and provide evidence at time of application. 

Please note, only those applications submitted via the WSU online recruitment system will be accepted.