"Undergraduate Programs Administrator"

Position Summary

Under the supervision of the Lead Academic Administrator, the Undergraduate Programs Administrator supports Media Studies, Medieval and Early Modern Studies, Moody Fellows, and the Center for Languages and Intercultural Communication. They are responsible for day-to-day operations for those units and serve as the problem-solving point person for a variety of matters. They also support program faculty and coordinate many of the administrative functions and special event activities. This position also provides website management. They are the first point of contact, representing the programs to internal and external contacts.

The Undergraduate Programs Administrator interacts daily with faculty, students, visitors, other university staff, and various individuals and organizations outside Rice University.

The Undergraduate Programs Administrator provides support to the directors of undergraduate studies and assists with tasks that include, but are not limited to, the department's General Announcements, course offerings, and course schedules.

The ideal candidate is a high-energy connector who thrives in a role defined by constant interpersonal engagement rather than solitary desk work. As the primary face of multiple academic programs, the candidate should possess the interpersonal stamina to remain a welcoming, helpful presence for faculty and students while expertly juggling competing deadlines. We are looking for a master multitasker who can balance a high-volume of face-to-face interactions with the disciplined focus needed to keep various administrative projects on track.

Workplace Requirements

On-campus position: This position is exclusively on-site, necessitating all duties to be performed in person. Per Rice policy 440, work arrangements may be subject to change.

Hiring Range

This position is benefits-eligible, exempt*, and has an expected minimum salary of $67,000 (dependent on experience and qualifications).

*Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements

• Bachelor's Degree
  In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted
• 2 years of related professional experience
  In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted

Skills

• Ability to develop and initiate new strategies
• Advanced problem-solving skills
• Strong verbal and written communication skills
• Ability to work well under pressure and manage projects simultaneously
• Strong organizational and time management skills
• Advanced knowledge of Microsoft Office Suite
• Strong data analysis skills
• Ability to work independently and as part of a team to meet expected deadlines and schedules
• Adept at problem-solving, creating contingency plans, and handling issues when necessary
• Strong client service orientation and attention to detail
• Ability to develop complex or multiple program partnerships and funding sources
• Ability to oversee and direct staff
• Knowledge of managing budgets and developing financial plans

Preferences

• Rice University experience
• Experience working in Rice University systems, such as iO Expense and P2P modules, Esther, and CourseLeaf
• Experience with study abroad programs

Essential Functions

• Administers the daily operations of assigned programs with general guidance by the directors and a senior staff member
• Manages the development, implementation, administration, and evaluation of operations, including, but not limited to: research administration; budget/finance/program administration (including study abroad); workshops, conferences, and other events; communications/outreach; and compliance
• Plans and coordinates logistical aspects of recruitment activities
• Provides support to faculty, staff, and students as related to the program(s)
• Assists with student recruitment, student records, curriculum support, and coordinating the accreditation process
• Designs and processes course and outreach materials both in digital and hard copy formats
• Monitors and maintains websites
• Maintains social media accounts
• Performs all other duties as assigned

Additional Functions

• Processes faculty reimbursements
• Processes travel reimbursements and honoraria for guest speakers
• Supervises student assistants
• May support other programs, initiatives, and events in the Humanities

About Rice

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name -- RICE -- Responsibility, Integrity, Community and Excellence.

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