"Venue Sales & Event Coordinator"

Venue Sales & Event Coordinator

Job Profile Title
Administrative Assistant B, University Museum

Job Description Summary
Reporting to the Director of Venue Sales and Events, the Venue Sales and Events Coordinator is responsible for handling rental events in the Museum that are assigned to them. The coordinator will be responsible for handling events, including student events and rental events for parties of all sizes. During events, the coordinator will work closely with Catering, Security, and Building Operations, and any other vendors related to the event to ensure professional and excellent customer service. The position is four to five days per week, working occasional nights and weekends.

Job Responsibilities

• Oversee a portfolio of events assigned to the position, from start to finish.
• Work closely with private clients and internal University and Museum clients, helping create seamless events for the constituents, including planning and logistics.
• Support the Director in activities and events relating to the department.
• Provide hands on support to catering and facilities teams when needed to ensure excellent service and be present at events from start to finish.
• Complete administrative duties as needed, including contracts, invoices, follow up correspondence, photography, social media presence, office supplies, and others as needed, using Altru or equivalent CRM software.
• Other duties and responsibilities as assigned.

Qualifications

• High School Grad/GE Degree and 3 to 5 years of experience or equivalent combination of education and experience is required.
• Attention to detail and the ability to balance multiple projects simultaneously are required.
• Must be a team player and comfortable working in a busy, noisy environment; previous event management experience required.
• The candidate must have the ability to make decisions within the scope of responsibility, be highly reliable and dependable.
• The ability to occasionally work during evenings or weekends is required.
• The work environment typically includes sitting at a desk or table, standing, walking, and stooping.
• Occasional lifting of 25 to 50 lbs.
• No supervisory responsibilities.

Application Requirement

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Please note that this position is a bargaining unit position represented by a labor union. Job related responsibilities, duties, qualifications, and compensation associated with this position are determined by a collective bargaining agreement.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
University Museum

Pay Range
$17.98 - $21.63 Hourly Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

To apply, visit https://wd1.myworkdaysite.com/en-US/recruiting/upenn/careers-at-penn/job/University-Museum/Venue-Sales---Event-Coordinator_JR00115078