"Accounting Assistant I"

Position Summary

Rutgers, The State University of New Jersey is seeking an Accounting Assistant I for Zimmerli Art Museum. This position reports to the Business Manager Spvr III of the Zimmerli Art Museum.

Among the key duties of the position are the following:

• Provides direct business, accounting, and administrative support to the Zimmerli Art Museum, Douglass Residential College and the New Brunswick Chancellor's Business Office.
• Provides back-up support to other units reporting to the New Brunswick Chancellor as needed.
• Performs professional work requiring knowledge of Generally Accepted Accounting Principles (GAAP) and application of concepts, theories, principles, practices, terminology, and applied basis of accounting.
• Handles approval of requisitions in the University's procurement system, preparation of requisitions in the University's procurement system, monthly reconciliation of invoices and payments, and new supplier requests.
• Processes journal entries, reviews expense reports for compliance with the University's travel and business expense policy, and prepares access forms for University procurement, human resources, and financial systems.
• Handles Human Resources transactions which includes commitment accounting transactions, and payroll time sheet entry.
• Presents a high level of discretion, patience, and professionalism in the performance of his/her job responsibilities.
• Provides very precise, conscientious attention to details and the ability to multi-task.

Minimum Education and Experience

• Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of GAAP, bookkeeping, accounting, office administration, work organization, coordination.
• At least two (2) years of relevant experience in an business, accounting, or administrative function.

Equipment Utilized

Standard office equipment.

Physical Demands and Work Environment

Standard office environment.

May be required to move small boxes or files of less than 20 pounds.