"Accounts Payable Clerk PT"

Job Description

Duties and Responsibilities

Essential Duties and Responsibilities

The Accounts Payable Clerk PT reports directly to the Assistant Director of Accounting and is responsible for assisting the Accounting Department staff in handling purchase orders, accounts payable, general voucher entries, reviewing/closing open commitments. In addition, will assist in performing other duties as assigned.

Characteristic Duties and Responsibilities

1. Review and match purchase order information prior to processing payment to vendors.
2. Prepare check requests and check release forms for payments.
3. Verify assigned account information on the Banner System.
4. Responsible for processing payment on requisitions and preparing check release.
5. Input all check requests into system. Verification of coding, item numbers, and check amounts.
6. Assist other accounting clerks in their duties and serve as backup.
7. Receives purchase orders from Purchasing Office and keeps a filing system for all purchase orders for all funds.
8. Prepare journal vouchers for year-end processes.
9. Responsible for the timely payment of requisitions, travel advances, travel reimbursements and purchase orders submitted by departments. Clarifies discrepancies with accountants when invoices and purchase order do not match.
10. Research processing problems, contact departments, and accountant to resolve problems and payments.
11. Performs all duties with the upmost confidentiality.
12. Performs other related duties assigned by the Director and Assistant Director of Accounting.

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