"Accounts Receivable Specialist"

The Opportunity:

This is an Enterprise-level position within Unity Environmental University responsible for managing and performing accounts receivable functions. The Accounts Receivable Specialist works closely with the Business Office and managers to ensure accurate and timely recording of payments, collections, and account reconciliations. The role also collaborates with the Bursar team to manage refunds and ensures the smooth operation of financial systems.

Day to day responsibilities:

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to Unity Environmental University’s practices; submits invoices to customers or partners as necessary.
• Ensures proper documentation for all accounts receivable transactions, following best practices.
• Drafts correspondence for standard past-due accounts and collections; identifies delinquent accounts and contacts account holders to request payment.
• Follows up with clients and partners to ensure outstanding accounts are resolved in a timely manner.
• Researches customer discrepancies and past-due amounts, coordinating with internal teams to resolve issues.
• Generates regular reports regarding the current status of customer accounts, as requested.
• Reconciles accounts receivable on a regular basis and ensures accuracy in financial reporting.
• Reconciles revenue accounts each month to ensure consistency across financial systems.
• Works closely with the Bursar team to facilitate refund processes, ensuring that all relevant payments and financial data are accurately processed and recorded.
• Manages and administers online payment systems, including credit card payments, donations, and deposits.
• Records cash receipts from all sources accurately into Microsoft Dynamics 365 Business Central and other integrated financial systems.
• Prepares daily deposits and journal entries for all accounts receivable transactions.
• Administers check capture software (ACH, Check 21) and manages the relationship with Unity’s bank for online check payments and electronic banking requests.
• Enters accounts receivable invoices into Microsoft Dynamics 365 Business Central and ensures integration with other enterprise systems.
• Runs daily General Ledger (GL) processes and exports necessary data to other platforms.
• Acts as a resource for other team members on AR-related processes.
• Serves as cross-trained backup for Accounts Payable and provides coverage as needed.
• Assists the Bursar’s office by making student calls when requested.
• Provides support for the annual audit, including gathering documentation and assisting auditors as needed.
• Other duties as assigned.

Qualifications

Do you have the skills?

• High School diploma or equivalent required; Associates or bachelor’s degree in Accounting preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, etc.) and accounting software; familiarity with Microsoft Dynamics 365 Business Central or similar financial systems is highly desirable.
• Strong ability to define problems, collect data, establish facts, and draw valid conclusions. Comfort with reconciling discrepancies and resolving financial issues.
• Ability to effectively present information and respond to questions from managers, staff, and external partners.
• Must be able to maintain the highest level of confidentiality in handling sensitive financial data and transactions.
• Strong attention to detail and excellent organizational skills with the ability to manage multiple tasks and prioritize competing deadlines.
• Ability to multi-task and establish priorities for meeting deadlines, using time efficiently.
• Ability to function effectively within Unity Environmental University’s matrix organizational structure, maintaining open communication while being discreet, courteous, and well poised.

Location: Pineland Farms, New Gloucester, Maine

Just a half hour from Portland, Unity Environmental University Headquarters, Unity Environmental University Distance Education, The Technical School for Environmental Professions, and the School of Environmental Business & Sustainable Ventures are based at the Pineland Farms campus. The facilities are within easy access to one of the fastest-growing cities for startups in the country.

Work Schedule:

Work hours are specific to the requirements of this position and can include days, evenings, weekends. Working extended hours may be required as needed and Unity Environmental University employees must be flexible and cooperative in fulfilling their responsibilities while meeting the University's needs. Although at Unity Environmental University Enterprise employees are generally scheduled to work at their base location, there are times when travel is necessary and employees are required from time to time to attend events, meetings or work temporary assignment at any at Unity Environmental University location.

Physical Demands:

While performing the duties of this job, it is regularly required to sit and talk or hear. The employee is occasionally required to stand or walk. The employee must occasionally lift and/or move up to 20 lbs. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The use of either hand for repetitive movements such as grasping, grasping, and turning, and fine manipulation is required as is the ability to use the telephone for internal and external communications.

Company Perks:

Unity Environmental University offers a comprehensive and competitive compensation and benefits package for its faculty and staff. Benefits for eligible employees include: Paid holidays off, 4 weeks of PTO, Medical, Dental, and Vision Insurance, Short- and Long-term disability, Life Insurance, Retirement Plan with up to 8% match, Relocation Assistance.