"Admin Asst Senior/Intermediate Healthcare"

The Department of Obstetrics & Gynecology is seeking a qualified candidate to provide a full range of administrative assistance and high-level support to multiple OBGYN faculty leaders engaged in a global health project. This project engages University of Michigan faculty in training, education, and clinical activities to support the development of OBGYN training programs in Rwanda, East Africa.

The qualified candidate will be an integral partner for our faculty's complex administrative needs. This position will support the University of Michigan OBGYN faculty with leadership roles in the CIRHT (Center for International Reproductive Health Training)-Rwanda project.

This role requires a willingness to tackle challenges involved in providing administrative support for international projects, including coordinating meetings across time zones and supporting international budget reimbursements. Respectful communication with partners from different countries and cultures is essential.

Of note, no international travel is expected in this role.

Administrative Support:

• Work with division, department and Medical School to ensure departmental and school deadlines are met
• Write memos and letters on behalf of the faculty
• Manage, submit and track expenses and reimbursements
• Maintain confidential documents; file, copy, scan, and mail documents and materials as needed
• Transcribe dictated letters, manuscripts, grants and other deliverables
• Order necessary office supplies and equipment and draft routine correspondence
• Maintain curriculum vitae for faculty, including bio sketches
• Set agendas, secure room reservations and catering for faculty events/meetings
• Organize, plan and conduct various events as requested
• Help create and maintain orientation materials for new faculty

Calendar and Meeting Management:

• Maintain calendars in Microsoft Outlook and facilitate timely schedule
• Coordinate arrangements for on- and off-site meetings, trainings and conference calls
• Plan annual retreats and other special events hosted by faculty leaders
• Prepare agendas, take detailed meeting minutes and distribute materials for various meetings

Comprehensive Travel Support:

• Make travel arrangements and itineraries for faculty, visiting speakers and faculty recruits
• Ensure that documentation is up to date for international travel i.e. Visas, letters of invitation, etc.
• Arrange transportation, hotel accommodations, and conference registration.

Senior Level

• Bachelor's degree or equivalent combination of education and experience.
• At least 4 years of progressively responsible professional experience
• Previous experience providing administrative support, preferable in an healthcare setting.
• Excellent attendance and punctuality
• Must be able to work independently as well as part of an integrated team.
• Proven ability to effectively prioritize, multitask, and adapt as priorities shift.
• Excellent organizational skills and attention to detail, deadlines, and policy compliance
• Must be proficient in Microsoft Office applications

Intermediate Level

• Bachelor's degree or equivalent combination of education and experience.
• At least 2 years of progressively responsible professional experience
• Excellent attendance and punctuality
• Must be able to work independently as well as part of an integrated team.
• Proven ability to effectively prioritize, multitask, and adapt as priorities shift.
• Excellent organizational skills and attention to detail, deadlines, and policy compliance
• Must be proficient in Microsoft Office applications

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.