"Administrative Assistant"

The Ohio State University College of Dentistry seeks an Administrative Assistant to join its Division of Dental Hygiene. The Division of Dental Hygiene houses three programs, two undergraduate programs and one graduate program. The Dental Hygiene Program prepares students to become part of a dental health team dedicated to helping individuals maintain oral health and prevent disease. In addition, our advanced programs prepare dental hygienists for additional career roles including education. The college's Division of Dental Hygiene at The Ohio State University has the only dental hygiene program in Ohio that is affiliated with a dental school and that offers a master's degree in dental hygiene.

The Ohio State University College of Dentistry is the fourth largest public dental school in the United States and it is the only public dental school in Ohio. The college is divided into ten divisions with all major ADA-recognized dental specialties represented. The College has approximately 600 students in its undergraduate and graduate programs. The Administrative Assistant assists the Chair of the Division of Dental Hygiene in program/division direction by handling routine and non-routine administrative duties; works under minimal supervision, makes decisions based on policies and procedures and frequently, but with discretion, acts on behalf of the Chair; assists in assuring appropriate action is taken to meet division goals and deadlines; represents the Chair and/or the Division to the College, students, outside organizations, and community; assumes some responsibility in Chair's absence relevant to overall operations of the department; researches and analyzes materials, information, programs, policies and procedures, and advises supervisor and other administrators and staff of findings; prepares and maintains reports and documentation; reviews and maintains Division budget; assists in program planning; provides organizational lead with support from others; performs complex office support duties including confidential documents, assists with maintaining personnel documentation, maintains Chair's schedule, coordinates meetings, makes travel arrangements, creates and maintains record keeping system, assigns tasks and provides instruction for coworkers, assists with CDCA clinical examination, maintains schedules for the Dental Hygiene Conference/classrooms, assists in tech support for faculty in classrooms, plans and oversees arrangements for special events, coordinates events with other departments, compiles, edits, and makes final preparations for publishing the Dental Hygiene Clinic manual, Division booklist, maintains the Division web site; performs various other duties as assigned.

Monday-Friday, 7:30am -4:30pm

This position requires successful completion of a criminal background check and drug and alcohol screening.

Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions. This position requires sustained periods using a keyboard and performing other computer work. Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks.

Minimum required qualifications: High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

Desired: administrative support experience desired, preferably in an academic environment; excellent written and verbal communication skills; proficiency in Microsoft Word and Excel with the ability to create complex spreadsheets and documents; experience with Microsoft PowerPoint and the creation of professional presentations.

Salary Range: $21.35 - $27.88 Hourly

Function: Business Planning and Operations

Sub-Function: Administrative Assistance

Career Band: Individual Contributor - Technical

Career Level: T3