"Administrative Coordinator"

The Administrative Coordinator provides comprehensive administrative and logistical support to optimize the operational effectiveness of the Bentley Historical Library. Reporting to the Associate Director for Budget and Administration, this role is central in organizing events, managing the Director's calendar, and executing various administrative responsibilities to support the library's staff and strategic initiatives. This position will collaborate closely with the Administrative Service Team and serve as the point of contact for key administrative partners to ensure coordinated efforts and seamless service.

A detailed list of responsibilities is available here.

• Administrative and Office Management: Provide general administrative support to staff, manage office supplies, coordinate mail and shipments, and assist with facilities management.
• Calendaring Support: Manage the Director's calendar, coordinate meetings, and assist with communication between the Director and campus partners. Schedule and support meetings that require logistical support, such as AV setups and agenda preparation.
• Financial and HR Support: Assist with employee onboarding/offboarding, financial transactions, and procurement. Coordinate travel arrangements and support hiring activities.
• Event Coordination: Organize and oversee event logistics, including planning meetings, facility selection, and support for interviews and meetings. Assist with our summer picnic, holiday event, and staff recognition activities.

High school education or equivalent and two years of experience in an administrative or office management role

Strong proficiency in Google Workspace and comfort working with new technologies

Demonstrated experience with inventory, purchasing, and reconciliation

Ability to foster a professional, team-oriented environment with a commitment to customer service, collaboration, and confidentiality

Strong organizational skills and ability to prioritize assignments

This position will primarily be in-person at BHL's physical library space, Monday through Friday during normal business hours.

The general salary range for this position is $42,000 - $45,000. Candidates can expect to be paid a competitive and equitable salary. Factors used to determine salary include education level, experience, knowledge, and skills for the position, and internal equity within the unit. All candidates are encouraged to discuss salary questions to honor alignment and transparency throughout the recruiting process.

The mode of work for this position is in-person.

Excellent benefits are available. For details, see https://hr.umich.edu/benefits-wellness

We believe all individuals deserve to be treated with respect and dignity and have the right to work in a professional atmosphere that promotes mutual respect and a safe space for collaboration. Any concerns shared with Individuals with Reporting Obligations in the Bentley Historical Library will be reported to the Equity, Civil Rights, & Title IX Office to be reviewed and addressed, and the Bentley Historical Library encourages reporting of any forms of harassment, including sexual and gender-based harassment.