"Admin Asst Sr Healthcare"

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Ambulatory Care Services is seeking a compassionate, enthusiastic, and self-driven Administrative Assistant to provide operational support to Medical Specialties. This individual will share our priorities which include: high quality medical care, excellent customer service, safety of staff and patients, efficiency, employee satisfaction, stewardship of resources and the ideal experience for our patients, families and employees.

• ACU Administrative support - Payroll, PTO requests, meeting scheduling and support, manage email groups and troubleshoot various system issues.
• ACU Reports - Process Concur and expense reports, EMR reporting workbench (create, run and maintain reports in collaboration with manager), incident reports, financial reports, progress reports, and other required deliverables.
• ACU Supply management - Supply inventory management and order lab equipment, place orders through Marketsite, review delivery packing slips to ensure accuracy, and review statement of accounts against supply orders.
• ACU HR and physical space management - Assist manager with HR related duties, posts open positions and coordinates interviews, assist with onboarding access and equipment needs in ACUs, assist manager with exam room allocation, assist manager in review of the safety of the physical space, and supporting staff with UMHS safety policies and procedures.
• Miscellaneous - Special assignments, projects and other duties as assigned by the administrative manager.

Required Qualifications

• Associate's degree in health care administration, business administration, or related field or equivalent combination of education and experience.
• 4+ years of related experience.
• Outstanding organizational skills with the ability to prioritize multiple tasks with competing deadlines.
• Ability to do exceptional tracking, problem solving, paying attention to details and providing excellent and timely follow-up.
• Proficiency in Microsoft Office software, as well as other database, e-mail and calendar-keeping software.
• Strong interpersonal skills and ability to successfully work with all levels of faculty and staff.
• Must possess demonstrated ability to take initiative, work independently, prioritize, manage multiple assignments, and follow through on job responsibilities.
• Demonstrates ability to collaborate with others in a team environment, display leadership through problem solving and the initiative to advance knowledge
• Ability to exercise a high level of initiative, discretion and judgment regarding sensitive and confidential matters

Desired Qualifications

• Knowledge of university policies and procedures
• Demonstrated ability to work effectively with individuals and groups from a variety of identities, culture, backgrounds, ideologies, including personal and social identities
• Experience with MiChart (Cadence & Reporting Workbench)