Admin Support Specialist

Primary Purpose of Organizational Unit

Are you ready to go beyond the state of the art?
At the Renaissance Computing Institute (RENCI), we use data, creativity, and inclusive teaming to revitalize how science is done. Fostering data science expertise and creating cyberinfrastructure isn’t just about solving known problems – it’s about expanding human potential by unlocking data.
We need innovators, builders, strategists, technologists, architects, and creative thinkers across all domains to drive this work forward. When you join our team, you’ll:

• Spend your time solving the interesting and unique problems of research and development.
• Shape your future through experimentation and unfettered access to premier education and research.
• Make connections to people and projects that ignite your passion.

We know that diversity of people and ideas is a cornerstone of innovation, and we work to ensure our culture reflects that knowledge. We provide the tools you need to do your job effectively; we offer flexibility so you can be the most productive version of you; and we encourage thoughtful and challenging discourse.
Join our research institute at the University of North Carolina at Chapel Hill today and help us spark a scientific renaissance across the Research Triangle Park, North Carolina, and beyond.

Position Summary

The Renaissance Computing Institute (RENCI) seeks an Administrative Support Specialist to serve as the primary representative of RENCI’s front desk, ensuring a professional and welcoming first impression for RENCI staff, visitors, and external partners. Because this role manages physical office operations and reception, it is an on-site position. This position provides essential administrative and clerical support to maintain smooth day-to-day operations and assist the Coordination Team.
Primary responsibilities will include:

1. Office maintenance: mail distribution, shipping and receiving via USPS, FedEx,UPS, managing breakroom and supply ordering, opening/closing the doors, assisting with minor space rearrangements, answering phones as needed.
2. Operational support: conference room reservations, support Zoom setup for virtual and hybrid meetings, scheduling RENCI-wide events, note-taking as needed, supporting RENCI event logistics including scheduling invites and catering arrangements.
3. Onboarding & Offboarding: In collaboration with Coordination Team members, facilitate new hire onboarding, including creating documentation, liaison between HR, manager, and new hire, account and equipment set-up in collaboration with IT, and general new hire support.
4. Other duties as assigned.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

• Previous front desk or reception experience in a professional setting
• Familiarity with academic administration or research environment
• Experience supporting office or event logistics, including catering, meeting preparation, or visitor coordination
• Demonstrated reliability
• Ability to handle confidential or sensitive information appropriately

Campus Security Authority Responsibilities

Not Applicable.