"Administration Officer - Rural Clinical School"

Job Description:

• Rural Clinical School
• Full-time, permanent position
• Base salary will be in the range $82,133 - $91,295 + 17% Superannuation (HEW Level 5)
• Based at our Toowoomba Campus

About This Opportunity

We are seeking a proactive and collaborative team member to support the delivery of high-quality teaching, clinical placements and assessment activities across the Doctor of Medicine (MD) program. Working closely with clinical unit staff across a range of medical disciplines, you will help ensure a smooth and positive learning experience for our medical students. You will also contribute to Regional Training Hub initiatives that strengthen regional learning opportunities and partnerships, supporting UQ’s commitment to developing skilled, community-engaged medical graduates. This role is an opportunity to make a meaningful impact within a supportive, purpose-driven environment focused on excellence in medical education.

Key responsibilities will include:

• Support teaching and learning activities by coordinating schedules, updating and distributing teaching materials, assisting with orientation, and providing guidance to students and teaching staff in line with University policies.
• Coordinate and administer examinations and assessments, including results processing, monitoring student progress and ensuring accurate record management.
• Work collaboratively with clinical, academic and external partners to support the Medical Pathway and maintain effective stakeholder relationships.
• Contribute to student recruitment, regional training hub initiatives, events and other administrative duties as required.

For a full position description please contact talent@uq.edu.au

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including, flexible start/finish times, purchased leave.
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• Salary packaging options
• Free on-site Parking

About You

• A degree or advanced diploma in a relevant area with at least two years’ relevant experience OR an equivalent combination of relevant experience and education/training.
• Demonstrated commitment to and enthusiasm for the provision of excellent client service.
• Proven ability to interpret and apply a range of rules, policies and procedures.
• Demonstrated high level written and verbal communication skills.
• Demonstrated ability to work well both independently and in a team to prioritise workload and meet deadlines.
• Excellent problem-solving skills and an ability to demonstrate initiative and good judgement.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Supervisor, Administration and Engagement, Renay Marshall renay.marshall@uq.edu.au

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Tuesday 2 December 2025 at 11.00pm AEST (R-57779). Please note that interviews have been tentatively scheduled for week commencing 8th December.

Posted: 13/11/2025