"Administrative Assistant 1"

Job Details

Job Title: Administrative Assistant 1

Location: Summerville Campus

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 292965

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.Location Augusta University-Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

Testing & Disability Services is a unit of the Division of Enrollment and Student Affairs. Our office provides a reliable, convenient, and accessible location for students, faculty, staff, and members of the community to obtain a variety of services at Augusta University. Our mission is to ensure that all qualified students with disabilities receive equal access to educational opportunities. We also provide a location for all interested parties to receive and participate in standardized testing related to the pursuit of an education and career advancement.

Job Summary

Primarily assists the Director with the operation of the department, including P-card, budgeting, revenue collection, web maintenance and direct assistance to students and faculty. Provides additional support to all professional staff within the Testing and Disability Services Office.

Responsibilities

The duties include, but are not limited to:

RECORDS & BUDGET:

Maintains records and manages the Disability Services budget, Testing budget, and Revenue account. Reconciles purchases and tracks income, expenditures, and transfers for all three budgets. Prepares and reviews monthly budget reports, notifying the Director of any concerns. Collects testing fees from test-takers and vendors. Prepares both physical and electronic deposits. Processes reimbursements, travel arrangements, membership renewals, and registrations. Makes equipment and supply purchases using the P-card and PeopleSoft for Testing and Disability Services budgets.

SCHEDULING:

Schedules appointments for TDS staff, students, and internal/external departments. Assists with exam scheduling in the Standardized Testing Lab. Coordinates travel and logistical arrangements for departmental activities. Prepares correspondence and other materials for the Director and team. Maintains student and administrative files in accordance with AU standards.

ADMINISTRATIVE DUTIES:

Greet and assists all visitors to the office, providing excellent customer service to students, faculty, and external partners. Responds to phone calls and monitors departmental email accounts; manages inquiries and messages related to disability services and testing. Supports students experiencing challenges that impact their education, helping to identify appropriate solutions or referrals. Ensures the office environment is accessible and welcoming to all.

TRAINING & SUPPORT:

Assists with test proctoring and supervision, maintaining required certifications with specific test vendors. Provides backup support for testing operations as needed.

CREATE, ORGANIZE & MAINTAIN:

Maintains the TDS calendar, including updates to test dates, test registration forms, presentations, and procedure changes. Creates and updates departmental publications such as pamphlets and informational materials in collaboration with AU Media and Communications personnel.

INVENTORY:

Serves as Equipment Inventory Officer and space manager for TDS. Updates records to reflect changes in equipment and departmental space. Ensures relevant staff are trained as backup for equipment and space management responsibilities.

OTHER:

Perform other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions, OR High School diploma, GED, or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

Preferred Qualifications

Attention to detail. Experience in customer service.

Knowledge, Skills, & Abilities

KNOWLEDGE

• Comfortable with accounting practices.
• Experience in higher education.
• Proficient in Microsoft Office and other computer software/databases.

SKILLS

• Excellent interpersonal, written, and verbal communication skills.
• Detail-oriented with strong prioritization and organizational skills.

ABILITIES

• Ability to maintain confidentiality.
• Ability to resolve issues for students and faculty in a professional and timely manner.
• Knowledge of Banner, PeopleSoft, and competence with budgeting and use of P-Card.

Shift/Salary/Benefits

Shift: Days; M-F
Pay Band: B2
Salary: $15.77/hourly-$18.89/hourly
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees. Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays. Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle. For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success." Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today! https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365