"Administrative Assistant 2"

Job Details

• Job Title: Administrative Assistant 2
• Location: Summerville Campus
• Regular/Temporary: Regular
• Full/Part Time: Full-Time
• Job ID: 292873

About Us

Augusta University is Georgia's innovation center for education and health care... Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions...

Location: Augusta University – Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912. Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904.

College/Department Information

The Katherine Reese Pamplin College of Arts, Humanities, and Social Sciences...

Job Summary

This position serves as the primary contact and coordinator for the office of the Department of History, Anthropology, and Philosophy. The duties include assisting the department chair, reconciling, monitoring, and reporting the department budget; serving as a point of contact with the Dean's Office regarding budget questions, coordinate purchasing, including holding a Pcard and managing Pcard transactions, assist with maintaining student records and entering department schedules into Banner; coordinate and manage department activities including faculty travel, communicate with and assist in advising students; manage front office, coordinate events planning, and supervise student assistant.

Responsibilities

The duties included, but are not limited to:

• ASSIST DEPARTMENT CHAIR: Maintain personnel files, schedule meetings/appointments; prepare correspondence; maintain office functionality, maintain timesheets with OneUSG; assist in communicating with faculty, staff, and students; assist with entering schedules into Banner; assist with the creation of marketing materials and other documents; process ePars for F and PT faculty; create, process, file personnel files for FT and PT faculty.
• BUDGET: Monitor and reconcile all budget accounts for all department accounts; monitor salary and fringe expenses; generate monthly budget reports for all department accounts; generate reports to provide to the Dean's Office, as requested; create projections and forecasts of annual expenses; assist chair in annual budget requests; serve as principle liaison to AU Foundation for our foundation accounts; generate check requests for reimbursements.
• COORDINATE & MANAGE DEPARTMENT ACTIVITIES: Coordinate travel arrangements and reimbursements for chair and department faculty; compile information for annual reports and other department reports; provide assistance to faculty ordering textbooks, making copies/scans, using university web systems, managing room assignments, proctoring exams; serve as principle liaison between faculty and other university administration and contacts/offices; provide backup for other faculty and staff.
• PURCHASING: Coordinate purchasing of departmental supplies, maintain supply closet, hold a P-Card and manage purchasing card activities for office expenses; assist faculty and chair with purchases of necessary instructional material.
• ASSIST STUDENTS: Assist and attend to new and continuing anthropology and history majors... provide assistant to faculty and students during registration; assist chair in communications with majors.
• MANAGING FRONT OFFICE: Provide customer service... coordinate clerical tasks.
• EVENT PLANNING & COORDINATION: Management of faculty, student, and public events...
• DEPARTMENTAL WEB MAINTENANCE: Update and maintain departmental web presence...
• SUPERVISE STUDENT ASSISTANT: ...
• OTHER: Perform all other duties as assigned.

Required Qualifications

Associate degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions. OR High School Diploma, GED, or equivalent..., and seven years of progressively responsible experience in administrative support positions.

Knowledge, Skills, & Abilities

• KNOWLEDGE: Proficient in Microsoft Office, One USG and PeopleSoft...
• SKILLS: Excellent verbal and written communication...
• ABILITIES: Ability to maintain a high degree of confidentiality...

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B5

Salary: Minimum $17.88/hour Midpoint: $21.92/hour

Salary to be commensurate with qualifications... Recruitment Period: Until Filled

Augusta University offers a variety of benefits...

Conditions of Employment

All selected candidates are required to successfully pass a Background Check... Credit Check: This position will require the acquisition of a P-Card...

How To Apply

Consider applying with us today! Select University Faculty & Staff > External Applicants... If you need further assistance, please contact us at 706-721-9365