"Administrative Assistant 2"

Job Summary

The Administrative Assistant II serves as the primary administrative support to the Associate Vice President of Enrollment Management (EM). The individual oversees the human resources functions for Enrollment Management including processing and documentation for more than 50 full-time employees. This position also provides administrative support to other EM departments: Student Financial Aid, Undergraduate Admissions, New Student and Family Transitions, and Graduate Admissions Operations. This position may support division events and AU recruitment events. The individual will be responsible for multiple administrative roles in this division including day-to-day scheduling, budget tracking, purchasing, and managing inventory.

Responsibilities

AVP SUPPORT: Serves as the Administrative Assistant II for the AVP Enrollment Management, to include support tasks such as completing travel authorizations and expense statements and managing their calendar, meetings, and locations. Manages all spending and budget monitoring for Enrollment Management to include check requests, P-Card statements, HR tasks, prepares and processes requisitions, IDRs, Check Requests, budget reports, and correspondence about resources. Keeps the AVP and ESA Administrator up to date on all transactions and balances.

DIVISIONAL SUPPORT & PLANNING: Provides support for Enrollment Management and Divisional events including recruitment, event set-up and operations and other on-campus events (i.e. Housing move-In, etc.). Assists in planning and coordinating department programs, projects and special events.

OTHER ENROLLMENT MANAGEMENT DEPARTMENT SUPPORT: Provides administrative support to Enrollment Management departments including Student Financial Aid, Undergraduate Admissions, New Student & Family Transitions, and Graduate Admissions Operations including but not limited to purchasing via requisitions, IDRs, Check Requests, P-Card, travel processing for staff, HR tasks (including setting up interviews, collecting HR documentation, etc.) and keeping department advised of their budget status.

OFFICE AREA SUPPORT: Manage the office/reception area for Office of the AVP of Enrollment Management. Answers telephone calls and greet visitors to the office. Assist students, faculty, staff, parents, and visitors with questions or concerns. Serves as the primary POC for daily operations: IT, housekeeping/EVS, maintenance requests. Manage and assist with equipment inventory, space inventory, and surplus needs.

Perform other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions OR High School diploma and seven years progressively responsible experience in administrative support positions.

Knowledge, Skills, & Abilities

KNOWLEDGE
Knowledge of office practices, procedures, and equipment.
Knowledge of recordkeeping and filing systems (electronic and paper).
Knowledge of standard business communication formats and etiquette.
Basic knowledge of budgeting, purchasing, and/or financial processes.
Knowledge of scheduling and calendar management.

SKILLS
Skill in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
Skill in written communication (drafting memos, correspondence, reports).
Skill in verbal communication and professional interaction with staff, students, and external stakeholders.
Skill in time management and prioritizing multiple tasks.
Skill in proofreading and attention to detail.

ABILITIES
Ability to handle confidential information with discretion.
Ability to work independently with minimal supervision.
Ability to coordinate meetings, travel, and event logistics.
Ability to adapt to changing priorities and deadlines.

Shift/Salary/Benefits

Shift: Days; M-F

Pay Band: B5

Salary: $17.88/hourly-$20.83/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today! https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=291600&PostingSeq=1