"Administrative Assistant - Facilities"

Job Details

Administrative Assistant - Facilities
R0000002283
Geiger Facilities Building

Position Title:
Administrative Assistant - Facilities

Position Type:
Full time
Scheduled Weekly Hours:
40

Categories:
Staff Non-exempt

Job Summary:
Bucknell University is seeking an Administrative Assistant to join our Facilities Team!

The successful candidate will perform administrative tasks, including: responding to phones, emails, walk-ins, etc.; scheduling department trainings/meetings; coordinating events; and processing invoices. In addition, this front-line position will share key information through meetings and newsletters, and by triaging and escalating incoming calls and work orders to ensure campus concerns are addressed efficiently and effectively.

Job Duties:

Reporting Relationship

• Reports to: Director of Business Operations, Facilities

Location

• On-campus

Schedule

• Monday - Friday, 8:00am - 4:30pm

What You'll Do

• Supports daily operations of assigned department, including scheduling meetings, updating calendars, creating reports, and maintaining inventory of office supplies. Coordinates the work of student employees as needed.
• Provides administrative support including working with vendors, greeting visitors and guests, and creating correspondence. Participates in office initiatives and prepares documentation for memberships, workshops, and conferences.
• Coordinates preparation of weekly meeting agendas and oversees logistics for meetings and travel. Supports team with expense reporting.
• Schedules meetings, coordinates safety and general training sessions, and assists with departmental events.
• Coordinates and provides support for staff searches, hiring, onboarding, and exiting. Processes and coordinates student payroll on-boarding, compensation changes, etc. Tracks and updates office locations, contacts, and special needs.
• Non-Essential Duties: The job description's listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.

What You'll Bring

• Education: High School Diploma or equivalent
• 2 years of administrative, or related, work experience

Preferred, but not required

• Associate's degree
• 4 years of administrative, or related, work experience

Physical Requirements

• Office environment/no specific or unusual physical or environmental demands.

Job Exempt:
No
Salary Range:
17.16-21.45

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy.

This role is not budgeted for visa sponsorship at this time, all candidates must be authorized to work in the US at the time of submission of the application.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

• Flexible scheduling options determined by role;
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

To learn more about Bucknell's benefits, click here! (*Eligibility criteria and waiting periods may apply.)

Inclusive Excellence:
Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information.

E-Verify

Bucknell University participates with the United States Customs and Immigration Services (USCIS) E-Verify program. We will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

For additional information regarding Bucknell's E-Verify requirements, please contact the office of Talent, Culture & Human Resources (570) 577-1631 or email hr@bucknell.edu.