"Administrative Assistant"

Job Description

We are currently seeking an Administrative Assistant who will advance the institutions proud tradition of excellence in academics, student life and community service.

The Opportunity

You: Youre an organized and resourceful person whos looking for a great position where you can really make a difference.

Your mission: Well rely on you to provide administrative support in an office environment at Houston Community College.

Your work: Youll have multiple office functions to execute and tasks to complete during your day.  Depending upon the specific role you may work with budgets, payroll, answer phones, type correspondence and communicate with other departments to solve issues.

Next steps: If this sounds like the right role for you and you want to be a part of a great team, your next step should be to submit your application today!

SUMMARY

Provide principal support in an office by carrying out recurring office procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

include the following.  Other duties may be assigned.

• Use the following software: PeopleSoft, Oracle, Word, Excel.
• Operate office equipment, such as computer, copier, fax, typewriter, and calculator.
• Respond to special requests and projects, frequently under deadline conditions.
• File correspondence, records, and other department documents.
• Prepare basic reports, such as budget, payroll and enrollment reports, as directed by supervisor.
• Send, receive, and distribute faxes.
• Answer and screen phone calls, handling multiple lines.
• Type correspondences, grant applications and other documents from notes, copies, or rough drafts.
• Answer routine correspondence not requiring supervisors attention.
• Communicate with other departments to solve problems. 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above.  The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.

EDUCATION

High school diploma or GED equivalent.

EXPERIENCE

Two (2) years secretarial experience required; three (3) years preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

Proficiency in word processing and spreadsheet applications

Good written and oral communication skills

Good organizational skills

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This job description may be revised upon development of other duties and changes in responsibilities.