Administrative Assistant II

Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 206261 - Alabama Cntr for Real Estate (ACRE)

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Prepares reports, handle office administration, set up and maintain files, and attend meetings. Assists with the event planning from inception to day-of logistics. The position will be responsible for budgetary information and serve as a liaison between the Director and the Accountant.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate’s degree or higher.

Skills and Knowledge: Effective communication, interpersonal, and organizational skills. Ability to work with professional staff and student interns. Ability to make sound decisions in a fast-paced environment. Goal-oriented, able to multitask, prioritize, and manage time effectively. Self-motivated and self-directed. Comfortable in both leadership and team-player roles. Working knowledge of various computer programs with proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel). Must possess knowledge of federal and state grant management practices and budget management practices.

Preferred Qualifications: Experience with Google Apps for business University Banner 9 system, and University contract management systems preferred.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster.

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