"Administrative Assistant Intermediate Healthcare"

Posted: 17-Jan-26

Location: Ann Arbor, Michigan

Categories: Staff/Administrative

Internal Number: 272944

To be considered for this position, a cover letter is required and should be attached as the first page with your resume.

1) Please provide an example of how you manage multiple tasks or deadlines.

2) Please provide your relevant administrative experience and key skills applicable to the role.

Under general supervision, provides comprehensive administrative support to the Northville Health Center and Infusion Oversight locations, supporting all services, staff, and suites. Responsibilities include:

• Providing general administrative support across multiple services, staff, and suites
• Collecting, compiling, and analyzing moderately complex data related to payroll, financials, and procurement, including reconciliation
• Processing biweekly and monthly payroll, including review and reconciliation for accuracy
• Updating and maintaining paid time off balance sheets
• Processing travel, hosting, mileage, and expense reports for all staff
• Maintaining, auditing, and managing HR Blue folders and confidential records
• Managing, analyzing, and prioritizing complex calendar activities
• Preparing meetings, including agendas, materials, and meeting minutes
• Establishing and maintaining email distribution lists
• Maintaining confidential documents through filing, copying, scanning, and mailing as needed
• Overseeing basic maintenance, service, and contracts for office or medical equipment
• Ordering office supplies, medical equipment, and special items as needed
• Preparing Statements of Activity (SOA) and reconciling expenses
• Creating, processing, and reconciling purchase orders (POs)
• Assisting faculty and staff with administrative and operational needs
• Coordinating on-site and off-site meetings, events, trainings, and conference calls, including agenda setting, room reservations, and catering

Two to four years of administrative experience is necessary

Individual must exhibit a professional and positive image when interacting with patients, faculty and staff. They must also adhere to a high standard of personal and professional conduct; possess excellent customer service, interpersonal, and communication skills; and demonstrated ability to interact with a diverse population.

Candidates must be able to work effectively with a multidisciplinary team, handling multiple responsibilities in a fast-paced environment. In addition, candidate must demonstrate problem solving skills, proficient computer and keyboarding skills, and excellent attendance.

Experience within an ambulatory setting

Knowledge of University policies and procedures

Monday- Friday with potential need for occasional evening and/or Saturday coverage

Role is split with effort supporting Northville Health Center and Infusion Oversight.