"Administrative Assistant"

Job Description

The Administrative Assistant assists in the daily operational management of a department, including budgeting, customer service, and administrative support duties.

ESSENTIAL DUTIES

• Serves as initial contact for admissions office and institution, answers telephones, emails, assesses and responds to inquiries, provides appropriate information and direction, scheduling classroom or event space, processes mail and packages.
• Serves as the university's switchboard operator for inbound calls and directs calls to appropriate parties.
• Prepares and reviews reports, forms, and documents; ensures compliance with policies and campus procedures; maintains web pages; schedules and prepares for meetings and/or special events.
• Processes purchase orders and remittance vouchers, maintains office supplies, and collects and deposits miscellaneous monies.
• Serves as operational liaison to other departments, campus, and community.
• Assists with the development and oversight of budget and financial information, such as maintaining balances, researching discrepancies, and preparing reports and recommendations.
• Performs other duties of a similar nature or level.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE

• Facilitating and supporting graduate enrollment.
• Maintaining and updating facility software.
• Advising campus organizations.
• Operating standard printing and binding equipment.
• Preparing bids.
• Registering and enrolling students in a class.

Knowledge, Skills and Abilities

• Office principles and practices.
• Budgeting principles.
• Basic mathematics.
• Customer service.
• Computer and basic office equipment.
• Software applications (some positions require knowledge of specific operating system and HTML).
• Grammar and writing formats.
• Organizational skills.
• Problem solving.
• Ability to multitask with attention to detail.
• Research, preparation, and analysis of data.
• Communication as applied to interaction with students, coworkers, supervisor and the general public.

Required Qualifications

• High School diploma or GED; and
• One year of specialized training in administrative support or a related field; and
• Three years of administrative support or related office experience.

Preferred Qualifications

(None specified)

Physical Demands

Sedentary work; exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

FLSA

Non-Exempt

Additional Demands

(None specified)

Hours of Work

Monday - Friday 8:00am - 4:30pm. Occasional weekend assignments related to Commencement activities may be needed.