Chemistry and Biochemistry Administrative Coordinator (Administrative Support Coordinator II)

The College of Natural Sciences and Mathematics (NSM) is one of eight colleges at CSUF and contains five departments. The college offers through its departments and programs, baccalaureate degrees in all disciplines and master's degrees in biological science, chemistry, geology, physics and mathematics. We seek an exceptional individual to join our team as the Chemistry and Biochemistry Administrative Coordinator (Administrative Support Coordinator II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity.

The Chemistry and Biochemistry Administrative Coordinator works with the chair and the department staff to coordinate and manage all department administrative functions, including scheduling, lecturer and student contracts as well as tracking deadlines and sharing calendar events. Serves as liaison between department and Dean's office. Attend department meetings and take minutes. Serve as support to the department faculty personnel committee for processing confidential documentation and maintaining all confidential faculty files. Assists department search committees with processing applicant information, maintaining applicant files, and communicating with applicants. Assists with the planning of special events and activities and maintains department files and records. Monitors staff attendance and timekeeping and reviews in the Absence Management system. Processes time sheets for graduate assistants, teaching associates and student assistants. The Chemistry and Biochemistry Administrative Coordinator is responsible for providing high-level office support to students, faculty, staff, and community members. Plans, initiate, executes, and coordinates complex projects, activities, and events with accountability for results. Evaluates and make recommendations related to operational and procedural matters. Uses knowledge of specialized policies and procedures to complete assignments. Provides lead work direction, training, and guidance to others as needed. Other duties as assigned.

Essential Qualifications:

High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects.

Preferred Qualifications:

Bachelor's degree from an accredited four-year college or university. Experience working in an academic department is preferred. Experience using PeopleSoft/Oracle Common Human Resources System (CHRS) preferred. Recent experience serving in a lead role overseeing the work of others and several years of progressively responsible related administrative experience at a senior level. Skill in using both PC and Mac computers is preferred. Experience coordinating departmental events and large meetings preferred. Experience in coordinating departmental budget, processes, recruitment, placing work orders, curriculum development, scheduling classes, and student advisement/registration preferred.