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"Administrative Assistant to the Knowledge Services & Access Directorate"

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Administrative Assistant to the Knowledge Services & Access Directorate

Staff

May 1, 2026

Location

Cambridge, MA

MIT

Type

Staff / Administration

Required Qualifications

High school diploma or equivalent
3+ years related experience
Google Docs, Word, Excel, PowerPoint, Outlook
Excellent organizational skills
Strong communication & problem-solving
Lift up to 25 lbs
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Administrative Assistant to the Knowledge Services & Access Directorate

Posting Description

ADMINISTRATIVE ASSISTANT TO THE KNOWLEDGE SERVICES & ACCESS DIRECTORATE, Libraries, to support the Associate Director for Knowledge Services & Access (KSA) and three KSA departments. This role ensures smooth day-to-day and long-term operations by managing complex calendars, coordinating meetings, and maintaining documentation and internal websites. Responsibilities include facilities coordination, onboarding support, workflow and file management, and participation in committees or projects; handling financial and procurement tasks such as monitoring expenditures in SAP/Cognos, processing reimbursements, reconciling accounts, supporting travel, and generating reports; providing meeting and event support; preparing presentation materials; and troubleshooting basic technology. The full job description is available here.

Job Requirements

REQUIRED: High school diploma or equivalent; a minimum of three years of related experience; strong computer skills, including Google Docs, Word, Excel, PowerPoint, and Outlook, and the ability to learn new systems; demonstrated ability to communicate effectively, manage competing priorities, and work independently in a fast-paced environment; excellent organizational, analytical, and problem-solving skills, with strong attention to detail and follow-through; ability to maintain discretion and to work effectively with diverse groups, including senior leadership.
Must be able to lift up to 25 pounds and move across campus as needed.

PREFERRED: Associate’s or Bachelor’s degree or equivalent experience; customer service experience; familiarity with academic or library environments; and experience with SAP, Concur, Coupa, and basic AV technology.

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Frequently Asked Questions

📋What are the required qualifications for this MIT Libraries Administrative Assistant role?

Required: High school diploma or equivalent; minimum 3 years related experience; strong computer skills in Google Docs, Word, Excel, PowerPoint, Outlook; ability to learn new systems; effective communication, managing priorities in fast-paced environment; excellent organizational, analytical, problem-solving skills with attention to detail; discretion with diverse groups including senior leadership. Must lift up to 25 pounds and move across campus. View more administration jobs.

💼What are the key responsibilities of the Knowledge Services & Access Administrative Assistant?

Support Associate Director and three departments: manage complex calendars, coordinate meetings, maintain documentation/internal websites; facilities coordination, onboarding, workflow/file management, committees/projects; financial tasks including SAP/Cognos expenditures, reimbursements, account reconciliation, travel support, reports; meeting/event support; prepare presentations; troubleshoot basic technology. Full details at MIT Libraries jobs. Check higher ed admin roles.

⭐What preferred qualifications enhance candidacy for this position?

Preferred: Associate’s or Bachelor’s degree or equivalent; customer service experience; familiarity with academic/library environments; experience with SAP, Concur, Coupa, basic AV technology. These boost fit for MIT Libraries administrative assistant role in Cambridge, MA.

📅When is the application deadline for this Administrative Assistant position?

The position expires on May 1, 2026. Apply early via MIT Libraries site: full job description. Explore similar admin jobs in higher ed or administration support roles.

🏢What is the work environment and location for this MIT role?

Located in Cambridge, MA at MIT Libraries. Fast-paced academic environment supporting Knowledge Services & Access. Requires ability to work independently, move across campus, lift 25 pounds. Ideal for those with library or academic experience. See higher ed jobs in the area.

💰Does this role involve financial or procurement responsibilities?

Yes: Monitor expenditures in SAP/Cognos, process reimbursements, reconcile accounts, support travel, generate reports. Preferred experience with Concur, Coupa. Suited for organized professionals in administration support. Browse MIT admin opportunities.

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