"Administrative Associate I - CARC"

Job Details

Job Title
Administrative Associate I - CARC

Agency
Prairie View A&M University

Department
Cooperative Agricultural Research Center

Proposed Minimum Salary
Commensurate

Job Location
Prairie View, Texas

Job Type
Staff

Job Description

The Administrative Associate I is responsible for providing administrative, organizational, data entry, data verification, accounting, and customer service skills to the International Goat Research Center, Poultry Center, the Meat Laboratory Center within the College of Agriculture, Food and Natural Resources.

This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

This position may pay more than the salary listed above depending on the qualifications and experience of the selected candidate.

Responsibilities:

• Create requisitions in Panther Buy, Upload requested documents to DocuSign; corrections/adjustments.
• Creates a welcoming environment by greeting guests, answering phone calls, directing visitors, and taking messages for employees, when needed; Schedule travel for visiting professors, prospective candidates, etc.
• Provides routine support for teams when necessary.
• Prepare Request Documents, as needed, for office staff and other key personnel.
• Participates and assists in college-wide events, activities, committees and performs other duties as necessary.

Required Education and Experience:

• High school diploma or equivalent combination of education and experience.
• One year of experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Effective verbal and written communication skills.

Preferred Qualifications:

• Three years of related experience.
• Positive attitude for greeting customers and clients in a friendly and warm manner upon arrival to the office or through the phone.
• Basic knowledge of Microsoft Suite.
• Maintain copier, (copy machine) – paper, ink, service calls, etc.
• Time management skills to be able to prioritize activities, especially when there is a high volume of tasks.
• Positive attitude for greeting customers and clients in a friendly and warm manner upon arrival to the office or through the phone.
• Be able to communicate with internal team members or clients and understand their needs.
• Strong organizational skills to keep multiple calendars organized.
• Administrative skills to be able to use basic computer programs including Microsoft Office.
• Flexibility to be able to move between activities and duties quickly if priorities change.
• Use of standard office equipment and personal computers.

Other Requirements:

• Weekend or evening work may be required occasionally.
• This position may require some travel.

Job Posting Close Date:
02/28/2026

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae
• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.