"Administrative Associate III | Academic Success"

Job Details

Job Title

Administrative Associate III | Academic Success

Agency

Prairie View A&M University

Department

Student Success

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff

Job Description

Important Immigration information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

Under the supervision of the Director of the Student Academic Success Center, this position is responsible for providing the administrative support necessary to maintain the day-to-day operations of the office.

Please Note: The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Responsibilities:

• Manages complex data, general and confidential correspondence, special legislative and accreditation documents, regulatory and compliance reports as required of internal and external entities.
• Perform other duties as assigned to execute necessary financial transactions (i.e. FAMIS, Canopy, BANNER, Workday and DBRs).
• Screen telephone calls and visitors, maintain notes in order to brief the Director on the status of outcomes of external communications. Supervise student workers who perform office duties (i.e. front desk staff).
• Provide excellent customer service for the Student Academic Success Center using sound, independent judgement to refer student complaints and courses of action that are within the University's policies, rules and procedures.
• Plan and schedule meetings; provide staff support for meetings; prepare and type summaries of events, decisions and actions to be taken; monitor and follow up on action items; maintain calendar of appointments; coordinate and make travel arrangements; ensuring that the Director's time is efficiently appointed.

Required Education & Experience:

• High School diploma
• Three years of related experience

Required Knowledge, Skills & Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of student information systems, degree planning, and degree audits.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Job Posting Close Date:

02/21/2026

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae
• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.