Job Description

DESCRIPTION

Under the direction of an assigned supervisor, perform routine typing, filing, copying and general clerical activities in support of a program or District function. Performs other related duties as may be assigned.

REPRESENTATIVE DUTIES

• Performs routine filing, copying and typing assignments from detailed copy; proofreads completed typing assignments. (E)
• Duplicates items; collates, staples and stacks materials per instructions; packages completed copies for administrative and classroom use. (E)
• Maintains records, inventories, indexes and cross references files; sorts, classifies and files documents as directed. (E)
• Receives visitors; answers telephone and refers telephone calls and visitors to appropriate personnel; answers routine questions according to established guidelines. (E)
• Receives and makes telephone calls as directed; takes and relays messages. (E)
• Receives, sorts and distributes incoming and outgoing mail. (E)
• Assures the timely distribution and receipt of a variety of records, reports and bulletins as directed. (E)
• Operates a variety of office equipment, such as typewriter, calculator and copy machine. (E)
• Receives, records monies received; records fundraising related transactions to accounting. (E)
• Prepares instructors materials as directed; order supplies when needed. (E)
• Performs other related duties as may be assigned.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school or G.E.D. equivalent.

• KNOWLEDGE OF:
• Basic record-keeping and filing techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Telephone techniques and etiquette.
• Basic math.
• Operation of office machines including computer equipment and applicable software.
• ABILITY TO:
• Learn modern office practices, procedures and equipment.
• Perform clerical duties such as filing, duplications, typing and maintaining routine records.
• Operate a computer terminal, copier, typewriter and adding machine.
• Make arithmetic calculations quickly and accurately.
• Understand and follow oral and written directions.
• Learn office procedures, rules and methods.
• Type at 40 words net per minute.
• Work cooperatively with others.
• Communicate effectively both orally and in writing.

OTHER INFORMATION

WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES: Not applicable – no permanent full-time staff to supervise.

CONTACTS: Co-workers, mailroom, cashier's office, security, students, clients, and the general public.

PHYSICAL EFFORT: Requires the ability to exert some physical effort, such as walking, standing and light lifting. Dexterity in the use of fingers, limbs and body in the operation of office equipment. Tasks require extended periods of time at a keyboard.

WORKING CONDITIONS: Normal office environment.

APPLICATION PROCESS: This position requires the following documents to be attached to your online application in order to be considered: Application, Current resume, Letter of intent that addresses minimum and desirable qualifications, Scanned copy of official transcripts with required degree(s). Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application and must identify graduate level coursework. Applications with incomplete information (i.e., statements such as "see resume") or missing documents will not be considered.

SUPPLEMENTAL INFORMATION: Each recruitment is conducted independently from others; therefore, interested parties need to submit separate complete application packages for each position they apply. Applicants may be subject to passing an examination (written/technical), as appropriate to the requirements of the position. Residency within a reasonable geographical area of the college may be necessary. Travel expenses for pre-employment interviews and employment processing will not be authorized.

VISA: AVC does not sponsor visas.

ACCOMMODATIONS: If you have any questions or concerns/if you require accommodations for the application process in compliance with the Americans with Disabilities Act, please contact the Human Resources Office at (661) 722-6311.

COMMITMENT TO DIVERSITY AND EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER: Antelope Valley Community College District (AVC) is committed to employing administrators, faculty, and staff members who are dedicated to student success. AVC recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. AVC is committed to hiring processes that support equal opportunity, diversity, and provide equitable consideration for all candidates as required in federal and state laws and regulations. To find out more about AVC, please visit our website at avc.edu.

Annual Security Report: is provided by Antelope Valley College for prospective students and employees. A copy of this report is available at http://www.avc.edu/administration/police