"Administrative & Fiscal Assistant - City of Suffolk"

Job Description

This position works independently with general direction from the Unit Coordinator providing excellent customer service and administrative support to unit faculty and staff. The essential duties to the operation of the unit include administrative, fiscal, and business functions, including ability to address routine and nonroutine fiscal issues; independently respond to requests for information or materials by phone, electronically, or in person; preparing and processing purchasing, accounting, and travel reimbursements in various systems, such as but not limited to Banner; knowledge of university and state policies and procedures; oversee fixed assets and key control records; maintain accurate timely expense reports, including preparation of monthly reconciliation of budget reports for the unit; ability to work both independently and collaboratively; serve as Continuity of Operations Plan (COOP) coordinator; complete special projects and other duties as assigned. Assist unit offices with managing grant related paperwork and logistics. Assist with writing, editing and disseminating communication documents and posts.

Required Qualifications

Training/experience in performing tasks that support the operation of a professional office environment; demonstrated computer skills in word processing applications, database management, electronic spreadsheets, e-mail and the internet; strong communication and interpersonal skills; ability to prioritize and manage time effectively for prioritizing multiple tasks. Experience performing technical duties such as reviewing and processing procurement transactions, ability to perform monthly reconciliations, and the ability to process and accounts receivable and payable transactions with accuracy to comply with university policy, state and federal regulations.

Preferred Qualifications

Previous administrative support experience; demonstrated experience maintaining accounts and personnel records; ability to comply with policies and procedures with little supervision; strong knowledge of accounting principles, experience with Excel databases, Banner, Quicken, and an understanding of Commonwealth of Virginia policies and Generally Accepted Accounting Principles (GAAP); experience with grant management. Experience in a Cooperative Extension, college, or university setting. BS degree in an applicable discipline.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$40,000 - $50,000

Hours per week

40

Close Date

February 20, 2026

Additional Information

The successful candidate will be required to have a driver's license check with an acceptable and safe driving record. The successful candidate will be required to have a criminal conviction check.