"Administrative Manager - Finance and Business Operations"

POSITION DETAILS

Reporting to the Assistant Vice President of Finance and Business Operations, the Administrative Manager along with the CUNY Title Overview, will be responsible for the following tasks:

• Manage the administrative functions for the office of Finance and Business Operations, including but not limited to recruitment and facilities management
• Serve as the primary liaison with IT/ help desk ensuring staff member access requests and basic troubleshooting are processed in a timely fashion.
• Oversee and manage projects involving multiple areas of the College community, ensuring successful project management and outcomes through effective planning and execution.
• Coordinate implementations of new technology for the Campus, scheduling and organizing training, workshops and meetings in a timely, and efficient manner.
• Drive process improvement across finance administrative workflows, implementing automation, standard operating procedures, and data quality controls.
• Collaborate with campus partner in IT, and facilities to advance finance related initiatives and support cross functional programs.
• Create and maintain records retention schedules, support audit readiness and internal control adherence to office processes.
• Ensure proper approvals and receipts handling; enforce internal control standards for office activities.
• Oversees all departmental procurement activities and liaise with internal and external vendors.
• Perform related duties as assigned

QUALIFICATIONS

Bachelor's Degree and six years' relevant experience required.

CUNY TITLE OVERVIEW

Manages administrative and program activities of an academic or administrative unit.

• Manages administrative aspects of department operations such as admissions, recruitment, scheduling, facilities management, and events.
• Serves as Office Manager, supervising and training staff, managing financial operations and budgets, and coordinating technology, equipment, security, and building maintenance requirements.
• Represents management in meetings and activities related to department administration.
• Maintains archives, inventories, or collections of materials or records needed by the department.
• Works with fund-raising, marketing, technology, and other personnel to provide information and participate in Campus or University-wide initiatives.
• Collect information for, produce, and distribute department reports covering program, fiscal, and human resources issues
• Independently carries out unit activities such as approvals, student interactions, and participation in campus- or university-wide committees and projects.

Job Title Name: Administrative Manager

CUNY TITLE Higher Education Associate

FLSA Exempt

COMPENSATION AND BENEFITS

Salary commensurate with education and experience. $74,249 - $113,982

CUNY’s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Applications must be submitted online by accessing the CUNY portal on city university of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYFirst job system instructions. To search for this vacancy, click on search job listings, select more options to search for CUNY jobs and enter the Job Opening ID number 31656.

Click on the "apply now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as one document under cv/ resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters - also do not use symbols (such as accents (é, è, (â, î or ô), ñ, ü, ï, -, \_ or ç)).

Incomplete applications will not be considered.

Please include:

• cover letter or statement of scholarly interests
• curriculum vitae/ resume
• names and contact information of 3 references

upload all documents as one single file-- pdf format preferred.

CLOSING DATE

The committee will begin reviewing complete applications on 02/26/2026. The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round.