"Administrative Specialist II"

Job Description

Posting Number: SP005066P
Division/College: Col of Letters, Arts & Social Sci.
Department: Col of Letters, Arts & Soc Sci
Location: Moscow

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

Required Experience:

• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
• Using computer software and applications for word processing, spreadsheets, email and internet research
• Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:

• High School Diploma or equivalent

Required Other:

• None

Additional Preferred:

• Bachelor’s degree in Business
• Understanding of financial transactions
• Strong or advanced analytical and problem solving skills
• Strong organization skills, detail-oriented, able to self-start, prioritize, multitask, and follow through

Physical Requirements & Working Conditions:

• None

Degree Requirement:
Listed degree qualification is required at time of application
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $22.50 per hour or higher depending on education and experience
Type of Appointment: _of_Appointment
FTE: 1
Full Time/Part Time: Full Time
Funding: This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 10/28/2025
Closing Date:
Open Until Filled: Yes

Special Instructions to Applicants:

Position remains open until filled with a first consideration date of November 11, 2025. To apply, please submit the following:
1) Current resume;
2) A letter of qualification addressing how you meet all required qualifications and any additional preferred qualifications;
3) Names and phone numbers for three professional references.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/49900

The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.