"Administrative Specialist II"

Administrative Specialist II

Posting Number: SP005143P
Division/College: College of Natural Resources
Department: College of Natural Resources Admin
Location: Moscow

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

Required Experience:

• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
• Using computer software and applications for word processing, spreadsheets, email and internet research
• Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:
High School Diploma or equivalent

Required Other:
None

Additional Preferred:

• Experience working in a higher education setting, preferably in an academic department.
• Experience with Windows software, databases, and web applications.
• Experience with Banner software, specifically the student module. Experience with the personnel and finance module would also be beneficial.
• Experience working as part of a dynamic team.

Physical Requirements & Working Conditions:
None

Degree Requirement:
Listed degree qualification is required at time of hire
FLSA Status: Non-Exempt
Employee Category: Classified
Pay Range: $19.00 per hour or higher depending on experience
Type of Appointment: _of_Appointment
FTE: 1
Full Time/Part Time: Full Time

Funding:
A visa sponsorship is available for the position listed in this vacancy: No
Posting Date: 01/09/2026
Closing Date:
Open Until Filled: Yes

Special Instructions to Applicants:

This position is open until filled. Priority will be given to applicants who have submitted their materials by January 23, 2026.

Applicant Resources: https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement:

Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, visit https://uidaho.peopleadmin.com/postings/50512