"Administrative Support Assistant III, Translational Research Office (TReO) (Phoenix)"

Administrative Support Assistant III, Translational Research Office (TReO) (Phoenix)

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Administrative Assistants

Type: Full-Time

Posting Number: req24903

Department: COM Phx Campus Administration

Location: Greater Phoenix Area

Address: 475 N 5th Street, Phoenix, AZ 85004 USA

Position Highlights

The Translational Research Office (TReO) seeks to hire an Administrative Support Assistant III to support the Associate Dean for Research and Partnerships and the Vice Chair of Research for Internal Medicine. The main responsibilities of this position include, but are not limited to, calendar support to include Promising Practice Grants (PPG) scheduling, processing financial transactions such as travel reimbursements, disbursement vouchers, and reconciling purchasing cards; attending PPG meetings taking notes and preparing minutes; assist with planning of seminar speakers itinerary and travel arrangements, and assist with planning of department events.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

• Maintain calendars of two high level roles and regularly prioritizing meetings and appointments.
• Prepare background information required for the meetings and appointments.
• Assist in scheduling meetings for the team at-large. Meetings will be with both internal and external stakeholders.
• Organize meetings for the Promising Practice Grants (PPG).
• Reconcile department purchasing card transactions on a daily basis, ensuring proper documentation is provided.
• Assist financial analysts with financial transactions as requested.
• Process expense and travel reimbursements to department employees.
• Assist with planning of seminar speakers visits and faculty recruitment when needed.
• Prepare campus meeting itineraries; make travel arrangements for the speaker/candidate; coordinate lunch ordering and process any reimbursements to faculty and/or speaker/candidate.

Knowledge, Skills & Abilities:

• Effective verbal and written communication skills, with the ability to communicate professionally with various groups and individuals, both internal and external to the University of Arizona.
• Ability to manage multiple, competing priorities and deadlines, including scheduling and coordination of meetings.
• Ability to adapt to evolving departmental needs, demonstrating flexibility in a dynamic and changing work environment.
• Demonstrated ability to quickly learn and effectively utilize new programs and systems.
• Ability to work independently, exercising sound judgment with minimal supervision.
• Working knowledge of Microsoft Office applications, Box, and Zoom.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Five (5) years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Knowledge of University financial policies and procedures, particularly with regard to purchasing and travel.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $20.33 - $25.41

Compensation Type: hourly rate

Grade: 5

Compensation Guidance: The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level: OC3

Job Family: Administrative Support

Job Function: Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates: College of Medicine-Phoenix, Office of Human Resources, HR-PHX@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant: Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission. Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).