Administrative Support Associate - Journey

Administrative Support Associate - Journey

Position Number: 969122

Full Time or Part Time: Full Time

Anticipated Recruitment Range:

Position Type:

Job Category: Staff - Office/Clerical

Organizational Unit Overview:

The Brody School of Medicine at East Carolina University (ECU) is composed of 18 departments which function to: 1) To increase the supply of primary care physicians to serve the state; 2) To improve the health and well-being of the region; and 3) To train physicians who will meet the health care needs of the state. The Department of Cardiovascular Sciences (herein referred to as Cardiovascular Sciences or CVS) is the university’s newest department, and is a primary contributor to the School’s mission of medical education, patient care, research, and community service.

Playing an important role in the Brody School of Medicine’s academic group practice, the Department of Cardiovascular Sciences consists of the Department Chairman, two Medical Directors of Clinical Services, four leadership core units (Department Administrator, CVS Operations Committee/Section Chiefs, Nurse Administrator, and Vice Chairman and Director of Research), and seven clinical and educational divisions. The primary roles of education (students, residents, fellows and continuing medical education), clinical services (Structural Heart Disease, Electrophysiology & Arrhythmias, Heart Failure, Primary and Secondary Prevention, and Vascular Diseases), research (clinical and basic bench research in cardiovascular clinical care, clinical trials to develop new treatments for cardiovascular disease, educational programs for local, regional, and national health care providers, and wellness and prevention programs), academic affairs/faculty development, and administration (business and clinical support services) are led by the Department Chairman and CVS Operations Committee.

The clinical sections represented in Cardiovascular Diseases include: Structural Heart Disease, Electrophysiology & Arrhythmias, Heart Failure, Primary and Secondary Prevention, and Vascular Diseases. There are currently 52 MD and PhD faculty members, 24 Fellows, and 42 Physician Extenders and Cardiovascular Sciences Technicians.

A clinical, administrative, and research support staff numbering nearly 200 CSS, ECUH and SHRA employees provides support to the Department of Cardiovascular Sciences’ faculty and learner groups. There are 15 Subspecialty fellows (fully trained internists receiving training in a clinical subspecialty within Cardiovascular Sciences).

The majority of the department’s educational, clinical and research activities take place within the context of the East Carolina University Brody School of Medicine and the ECU Health Medical Center. The central component of the medical center will be the East Carolina Heart Institute (ECHI). Designed to be a world-class cardiovascular destination offering state-of-the-art medical technology, education, and research in one location, the East Carolina Heart Institute is composed of three main partners ECU Health Medical Center, East Carolina University, and private practice practitioners. The Institute is committed to superior patient care, collaborative research, and continuous training and education. The East Carolina Heart Institute is the umbrella name for the two facilities that make up the Institute.

ECU Health is a mission-driven, 1,512 bed health system that annually serves more than 1.4 million people in 29 eastern North Carolina counties. The not-for-profit system is made up of 12,000 employees, eight hospitals, home health, hospice, wellness centers, and ECU Health Medical Group, a multi-specialty physician and provider group with more than 420 providers in more than 80 practice sites in eastern North Carolina. ECU Health is affiliated with The Brody School of Medicine at East Carolina University. As a major resource for health services and education, ECU Health Medical Center has a mission to improve the health and well-being of eastern North Carolina. For more information, visit www.ecuhealth.org.

Job Duties:

This position will provide administrative support for several faculty members. Duties include but are not limited to scheduling meetings, assisting with any faculty recruitment, conferences and lectures, maintaining calendars, processing faculty leave requests and travel requests, handling time and effort reports and medical directorship reports on a monthly basis, faxing referring physician clinic notes and home health orders.

Other administrative duties as assigned.

Minimum Education/Experience:

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

License or Certification Required by Statute or Regulation:

None

Preferred Experience, Skills, Training/Education:

Administrative or clinical support experience

Advanced knowledge of Microsoft Office programs, including Word, Excel, and Outlook

Special Instructions to Applicant:

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Job Close Date:

4/23/2026

Open Until Filled: No