"Admissions and Records Analyst"

Job Details

Classification Title: Admissions and Records Analyst

Salary Range: $6,617 - $7,985 Per Month

Salary Schedule Information: Click Here for Current Classified Salary Schedule

Job Title: Admissions and Records Analyst

Position Number: FCC865

Location: Fullerton College

Department: FC Admissions & Records

Percentage of Employment: 100%

Months of Employment: 12 Months Per Year

Work Schedule: Monday, Wednesday - Friday, 8:30 am - 5:30 pm, Tuesday, 10:00 am - 7:00 pm (Schedule and shift are subject to change in accordance with department needs.)

About Us

ABOUT US: Do you strive to make a difference in higher education? Are you looking for a rewarding career opportunity to be a part of our students’ educational success and lifelong learning? If so, we invite you to join North Orange County Community College District. We are proud to enroll over 60,000 students and serve a population of over one million people, annually! Home to more than 2,600 employees, our highly skilled, professional, and diverse faculty and staff are leading two of California’s premier colleges, Cypress Community College and Fullerton Community College, as well as one of the largest continuing education programs, North Orange Continuing Education.

We invite you to join the Fullerton College campus community. Ideal candidates will share Fullerton College’s commitment to diversity, equity, and inclusion. Fullerton College offers a radically student-centered culture that is inclusive and welcoming to all who learn and work here. The student body is incredibly diverse, with more than 55.7% Latinx, 16.6% Caucasian, 15.7% Asian/Pacific Islander, 3.1% African American, and 0.2% American Indian/Alaskan Native. Additionally, students from more than 40 countries regularly enroll in our International Student Program each year. The College believes in a multicultural learning experience where faculty and staff from diverse backgrounds can contribute to the development of our students.

Fullerton College is the oldest community college in continuous operation in California. Since our first class in 1913, we have grown to become one of the most successful community colleges in the nation. Our high transfer and graduation rates, rich academic programs and radically student-centered approach equip students with the skills and resources they need to succeed. Each year, thousands of students transfer to the CSU and UC systems as well as to private colleges and universities throughout the nation. Notably, during 2019, Fullerton College was ranked as the No. 1 community college in California in transfers to the California State University (CSU) system. We are consistently No. 1 in transfers to Cal State Fullerton.

Fullerton College is designated as a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander Serving-Institution (AANAPISI). Fullerton College proudly offers many programs to serve and support our diverse student body, including Puente, Umoja, Student Diversity Success Initiative, Extended Opportunity Programs and Services (EOPS) Foster Youth Success Initiative, Disability Services, and a Veterans Resource Center. The College also provides many avenues of support for our faculty and staff through networks that include the Latino, Asian/Pacific Islander, Black, and LGBTQIA2S+ Faculty Staff Associations.

Fullerton College offers a comprehensive array of student services programs and academic and career pathways designed to achieve our campus’ strategic goals related to access, retention, persistence, and student success initiatives on campus. The College is developing an implementation plan for Guided Pathways and has robust partnerships with our local high school districts.

The Fullerton College campus community is dedicated to our core values of Community, Diversity, Equity, Excellence, Growth, Inclusivity, Innovation, Integrity, Partnership, Respect and Responsibility. For more information, please visit our website at www.fullcoll.edu.

What We Offer

WHAT WE OFFER: 100% employee medical premium coverage and a contribution toward dependent coverage (up to $9,051.21 for one dependent or $14,481.50 for two or more dependents annually), Fringe allowance to be used at employee’s discretion (up to $2,646.10 annually), Voluntary (Medical/Dependent Day Care) Flexible Spending Account, $50,000 life insurance benefit, Deferred Compensation Program (403(b)/457 plans), Retirement Pension Plan (CalSTRS/CalPERS), Abundant Professional Growth & Development Opportunities (Receive up to $3,500 annually), 20 paid holidays + Paid vacation, Cumulative sick leave, Flexible/Hybrid Work Program: 3 days in office/2 days remote (Management approval required; may vary by Department/Position), Summer schedule (exceptions apply), Receive Premium Pay for years of continuous service: From 5% at 5 years, up to 36% at 36 years, District paid employee post-retirement medical (for those who qualify), Employee Assistance Program, Environment that fosters diversity and inclusion, Progressive and innovative culture, Opportunity to participate in various Faculty & Staff Associations.

Primary Purpose

PRIMARY PURPOSE: This position is responsible for developing, maintaining, testing, and validating transfer articulation and including internal and external databases within Admissions and Records. Performs difficult to complex business and system analyses of current business practices, processes and workflows within Admissions and Records and recommends modifications or new processes to facilitate various evaluative processes. Develops testing and implementation plans for new systems, system enhancements and upgrades. Reviews and coordinates work on ongoing projects, ensuring compliance with applicable local and state laws and standards.

Essential Functions

ESSENTIAL FUNCTIONS: Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Job Description

JOB DESCRIPTION: Develop and maintain transfer articulation database, including performing regular maintenance to ensure accuracy of transfer data; evaluate transfer courses for compliance with local and state requirements and general education standards; compare transfer course content via course description, syllabus, and/or student learning outcomes to local courses to determine course equivalency. Develop and run reports to analyze trends in student transfer articulation; identify necessary changes and enhancements to electronic database and degree audit systems and recommend and implement improvements to transfer evaluation practices. Act as technical lead and serve as liaison between functional staff in Student Services and Information Services technical staff in the development, implementation, and enhancement of designated systems modules. Lead and facilitate the analysis of business processes, practices, and workflows for improvements in transfer evaluation and other graduation evaluation related processes. Coordinate and train designated graduation evaluation staff on input of transfer work into database system and student academic history. Track curriculum changes at the local and state levels throughout designated systems and analyze impact of changes on evaluation processes. Analyze and troubleshoot degree audit coding including testing for compliance that student education plans satisfy state standards and evaluating diagnostic reports and student data to detect and resolve any inaccuracies with student degree audit data. Act as liaison between various areas of Student Services in relation to evaluation processes and designated systems modules. Train users on systems processes specific to Student Services and evaluation processes; write and oversee the preparation of user documentation, written procedures, training guides, manuals and materials for users and support staff; meet with users to provide information on systems changes and address questions or issues; instruct users on set up and execution of specific processes. Maintain knowledge of and performs comprehensive evaluations for academic records and transfer credits to determine student eligibility for admissions, general education requirements, programs, degrees and vocational certificates as needed. Learn and apply emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner. Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events. Perform related duties as assigned.

Working Relationships

WORKING RELATIONSHIPS: The Admissions and Records Analyst maintains frequent contact with various personnel and managers within Student Services, Division Deans, Department Coordinators, Counselors, and Articulation Officers, Information Services department, contract programmers, and vendors.

Knowledge, Skills and Abilities

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of principles, practices and methods of business process and systems analysis, Knowledge of project management tools and techniques, including managing project schedules and effective change management, Knowledge of local and state organization, policies, procedures and rules related to California Community College curriculum, Knowledge of methods and practices for conducting unit and system testing, Knowledge of database design concepts and data management software, Ability to learn quickly, understand and apply user business processes and requirements needed to consult effectively with managers and users, Ability to perform business process analyses and reach sound, logical conclusions regarding essential user needs and requirements, Ability to facilitate and lead user meetings, negotiate understanding and build consensus agreements, Ability to work effectively and collaboratively in a team environment, either as a team member or team leader, Ability to read, interpret, explain, and apply complex technical information on systems processes and interdependencies for technical and non-technical audiences, Knowledge of state, district, and department processes and procedures for the development, review, and adoption of courses and instructional programs of District organization, operations, policies, and objectives, Knowledge of applicable sections of State Education Code and other applicable laws, Knowledge of organization, policies, and rules of assigned department or program, Knowledge of modern office practices, procedures, and equipment, Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary, Knowledge of various computer software applications, Ability to interpret, apply and explain rules, regulations, policies, and procedures, Ability to make arithmetic calculations quickly and accurately, Ability to operate a variety of office equipment such as calculator, computer, copier, etc., Ability to analyze situations accurately and adopt an effective course of action, Ability to plan, organize and prioritize work, Ability to work independently with little direction, Ability to complete work efficiently with many interruptions, Ability to work confidentially with discretion, Ability to meet schedules and timelines, Ability to understand and follow oral and written directions, Ability to communicate effectively, orally and in writing, Ability to understand scope of authority in making independent decisions, Ability to review situations accurately and determine appropriate action according to established guidelines, Ability to establish and maintain effective working relationships with others.

Special Requirements

SPECIAL REQUIREMENTS: As applicable, the award of all degrees, coursework, and units must be verifiable on a legible transcript. If selected as a finalist and/or given an offer of employment for this position, you will be required to provide a transcript (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.

Minimum Qualifications

MINIMUM QUALIFICATIONS: A Bachelor’s degree from a regionally accredited institution and four years of increasingly responsible professional experience within an environment with high emphasis on customer service and program coordination, preferably in an educational setting OR sixty (60) semester units and six (6) years of experience related to the position OR a combination of equivalent education and experience. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Desirable Qualifications

DESIRABLE QUALIFICATIONS: Ensures that all interactions and operations within the assigned area promote inclusivity and equity. Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.

Working Conditions

WORKING CONDITIONS: Professional environment; subject to constant interruptions and frequent interaction with others; sitting for long periods at a time (up to 2-3 hours); Standing for long periods of time (2-3 hours) repetitive use of upper extremities, fine finger manipulation, including hand coordination activities; driving to a variety of locations to purchase or pick-up items, or make arrangements for activities and events.

Number of Vacancies: 1

Posting Number: 2015860P

Open Date: 08/27/2025

Close Date: 09/11/2025

Special Instructions Summary: Work Schedule: District employees can apply for the Flexible/Hybrid Work Program, working a hybrid schedule of remote work and in-person each week. Approval and number of in-person days may vary by position/department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate. This is a classified position subject to a one-year probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following: identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications. The District may choose to fill one or more positions from this recruitment within eight (8) months. To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N/A” (not applicable). Do not use terms such as “see resume” or “see attached”. The minimum required number of references for this position is three (3) and will be requested at the finalist and/or offer of employment phase of the hiring process. All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview. Minimum Qualifications – Experience: One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (Example: Twelve (12) months of part time work experience is equivalent to six (6) months full time). Minimum Qualifications – Education: 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript. Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination/interview date. Evaluations of foreign degrees and/or coursework are required. See our website here for information regarding evaluation of foreign degrees.