"Asst Dir for Scholar Recruit"

Advertised Job Summary

Reporting to the Senior Assistant Director for Scholar Recruitment, the Assistant Director for Scholar Recruitment is responsible for managing execution of a comprehensive student services strategy for recruiting high-achieving students, including the top-ranked South Carolina Honors College, our prestigious Top Scholars program, and the Capstone Scholars program. The Assistant Director establishes policies and procedures in conjunction with the senior assistant director and senior associate director. The Assistant Director recommends changes for the recruiting strategy of high-achieving students, develops and implements long-range plans and objectives, and works extensively to develop strategies and operational directives.

The Assistant Director is responsible for outreach, recruitment, admissions and enrollment of high-achieving students. The Assistant Director represents the university to prospective high-achieving students and counselors when they visit campus, write or call the office, and when they require special programs or individual counseling. The Assistant Director implements recruiting strategies throughout the state and nation, which includes travel and virtual sessions.

The Assistant Director will directly hire and supervise up to three Scholar Recruitment Student Coordinators who will assist with data entry, connecting with prospective students, event planning and coordination, fulfillment requests, and more. The Assistant Director will also coordinate all student volunteer needs for the area, including managing up to 20 paid Scholar Host team members and any additional volunteers for Top Scholar weekend.

The Assistant Director reviews applications for admission, assists with major on- and off-campus recruitment events and is expected to travel and conduct admissions presentations.

Job Related Minimum Required Education and Experience

Requires a bachelor’s degree in a job related field and 4 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials

Must possess a valid driver’s license.

Preferred Qualifications

• 3-5 years experience in college or university admissions.
• Experience using Ellucian Banner student information system and Technolutions Slate.

Knowledge/Skills/Abilities

• Must possess excellent written and verbal communication skills.
• Keen attention to detail is required. Ability to appropriately manage time and prioritize and manage multiple responsibilities concurrently is required.
• Must be able to work independently and with little direct supervision, but also collaboratively as a member of a team.
• Must be able to operate a personal computer.
• Must have the ability to maintain confidential information.
• Must possess and maintain a positive, customer-friendly attitude.
• Must be able to motivate others.
• Must be able to negotiate with and persuade others.
• Must be able to cultivate and manage key relationships.
• Must be able to coordinate and schedule the work of others. Requires proficiency in Microsoft Word, Excel, and PowerPoint. Position requires weekend and evening work.
• Able to operate a motor vehicle.
• This position requires evening and weekend work.

Job Duties

• Hire, train and directly supervise up to 3 Scholar Recruitment Student Coordinators who will assist with data entry, connect with prospective students, event planning and coordination, fulfillment requests, and more. When positions are vacated, hire new students as quickly as possible and build a staffing schedule that maximizes hours of operation. Regularly assess and monitor student progress. Meet individually with student employees to discuss expectations. Provide ongoing training, mentorship and support to ensure students can accurately answer questions and be available to answer questions as needed. Manage, hire, and train up to 20 paid student employees to serve as the Scholar Host Team for Top Scholar Weekend events. Coordinate additional student volunteer opportunities to support Top Scholar Weekend. (Essential Function: Yes, Percentage of Time: 30)
• Manage execution of the comprehensive recruitment strategy for the nationwide pool of high-achieving students. Coordinate visits to targeted high schools, manage staffing for both in-person and virtual strategic outreach events throughout both the recruitment and yield seasons, and answer student questions within the target population. Advise prospective high-achieving students on admission to the university, merit scholarships and program experiences for Carolina Elite. Meet with campus visitors and conduct information sessions for this population of students. Manage Honors email and text inboxes and respond to inquiries in person, in writing, virtually and by phone and email. Travel and represent USC in recruiting and instructional programs when necessary. Disseminate USC admissions materials, supplies, and information. Responsible for presentations and speaking engagements. (Essential Function: Yes, Percentage of Time: 30)
• Serve as primary liaison for the Capstone Scholars Program, acting as the central point of contact between the Office of Undergraduate Admissions and Capstone staff. Coordinate recruitment strategies, yield initiatives, and provide guidance and training to admissions staff and students on program benefits, eligibility criteria, and messaging in conjunction with leadership, establish policies and procedures for Capstone while recommending changes for the recruitment strategy of the program. Develop and implement long-range plans and objectives for the recruitment of Capstone Scholars. (Essential Function: Yes, Percentage of Time: 25)
• When in-house, conduct weekly informational admissions sessions, assist with coverage, walk-in visitors, and special projects as needed. Participate in both on- and off-campus events. Compile data for scholar recruitment events, ensure timely and accurate entry of attendee data, interactions, and outcomes in the office’s CRM (Slate). Collaborate with the Senior Assistant Director for Scholar Recruitment to generate post-event reports, assess outreach effectiveness, and inform future scholar recruitment strategies. (Essential Function: Yes, Percentage of Time: 10)
• Review applications for admissions and make decisions based on department policy. Participate in intra-and inter-office planning and coordination. Act as USC’s representative to state and national professional committees. Participate in training to develop the professional skills needed for success in enrollment management. Other duties as assigned. (Essential Function: Yes, Percentage of Time: 5)