Admissions Coordinator - COM Student Affairs

Admissions Coordinator - COM Student Affairs

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Admissions and Enrollment

Type: Full-Time

Posting Number: req25675

Department: COM Student Affairs

Location: Tucson Campus

Address: Tucson, AZ USA

Position Highlights

Provides foundational support for the medical school admissions process by assisting with application processing, applicant communications, and administrative coordination. Supports day-to-day admissions operations, including data entry, document management, and interview logistics coordination. Works under general supervision to ensure the timely and accurate processing of applicant materials and contributes to the efficient operation of the admissions office.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

Application Processing and interview facilitations:

• Supports the processing of applications by entering and maintaining applicant data within admissions systems.
• Assists with tracking application status and ensuring completeness of applicant files.
• Reviews application materials for accuracy and completeness based on established guidelines and escalates issues as needed.
• Maintains organized electronic records and supports document management processes.

Applicant Communication and Pr-requisite Checks:

• Responds to applicant inquiries via email, phone, and in-person interactions, providing information about the admissions process, requirements, and timelines.
• Assists in sending routine applicant communications, including application status updates and general notifications.
• Completes prerequisite checks for all applicants invited to interview and tracks and communicates with applicants to ensure completion prior to matriculation.
• Provides customer service to prospective students and visitors to the admissions office.

Interview and Admissions Process Support:

• Assists with coordination of interview logistics, including scheduling support, preparing materials, and communicating with applicants and evaluators.
• Supports Multiple Mini Interview (MMI) operations by assisting with evaluator coordination and logistical preparation.
• Provides administrative support for admissions-related activities and processes.

Administrative and Admissions Operations Support:

• Screens applications and video interviews, and performs general administrative tasks to support admissions office operations, including managing shared inboxes, answering phone lines, and assisting with office organization.
• Supports coordination of meetings and events by assisting with scheduling, materials preparation, and logistics.

Recruitment and Event Support:

• Provides logistical support for recruitment and outreach events such as applicant workshops, information sessions, and Second Look programming.
• Assists with event setup, materials preparation, and coordination of supplies.
• Supports outreach efforts by ensuring materials and resources are prepared and available.

Knowledge, Skills & Abilities:

• Basic knowledge of higher education admissions processes.
• Ability to follow established procedures and guidelines.
• Strong organizational and time management skills.
• Attention to detail and accuracy in data entry and record keeping.
• Strong customer service and communication skills.
• Ability to manage multiple tasks and deadlines.
• Basic proficiency with office software and database systems.
• Ability to work collaboratively within a team environment.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience required.
• 1 year of relevant work experience required.

Preferred Qualifications

• Bachelor's degree in higher education administration, business administration, public administration, or a related field, or equivalent combination of education and experience.
• Minimum of 1-3 years of related experience in admissions, customer service, administrative support, or student services.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Student Services

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $20.33 - $25.41

Compensation Type: hourly rate

Grade: 5

Career Stream and Level: PC1

Job Family: Recruitment & Admissions

Job Function: Student Services

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates: Gerry Flores, gflores007@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant: Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission. Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).