Admissions Counselor and Recruiter

Job Description

Position Summary:

D’Youville University’s College of Osteopathic Medicine (DYU-COM) invites applications for the position of Admissions Counselor and Recruiter. Reporting to the Assistant Dean of DO Admissions, this position plays a vital role in identifying, engaging, and supporting prospective students through the admissions process.

The Admissions Counselor and Recruiter will lead outreach and recruitment efforts across New York State, neighboring regions, and nationally. Responsibilities include coordinating and attending recruitment events, giving presentations at colleges and universities, engaging with pre-health advisors and student organizations, and representing DYU-COM at virtual and in-person fairs and conferences.

This role also serves as a key resource for applicants, providing guidance throughout the application process and responding to inquiries related to admissions requirements and procedures. The Counselor will support strategic enrollment initiatives by collaborating closely with the Assistant Dean to develop recruitment plans and organize admissions-related events.

Additional responsibilities include maintaining accurate prospective and applicant records, processing admissions files, assisting with incoming student events, and providing regular updates on applicant status and matriculation requirements. The position contributes to the overall effectiveness and daily operations of the Office of DO Admissions.

Essential Duties and Responsibilities:

• Recruit and Advise Prospective Students: Represent DYU-COM at recruitment fairs, campus visits/tours, and virtual events. Provide accurate guidance to prospective students on admissions requirements, including academic prerequisites, professional experiences, and the overall application process.
• Coordinate Recruitment Activities and Travel: Plan and manage recruitment visits and presentations at colleges and universities, including logistics such as registration, travel, and accommodations.
• Build Strategic Partnerships: Develop and maintain relationships with internal departments, pre-health advisors, and external institutions. Keep contact lists current and collaborate with stakeholders to support recruitment goals.
• Support Admissions Events and Outreach: Assist in organizing on- and off-campus events (e.g., Open Houses, Accepted Student Day) and deliver compelling presentations to promote DYU-COM. Maintain an inventory of promotional materials.
• Implement Recruitment Strategy: Collaborate with the Assistant Dean of Admissions to execute strategic recruitment plans and recommend effective outreach and marketing approaches.
• Maintain Accurate Records and Reports: Track recruitment activities, maintain calendars and travel logs, and submit monthly activity reports. Ensure timely communication with applicants and advisors.
• Engage in Professional Development: Attend regional and national conferences (e.g., NAAHP, OMED) to remain current in best practices and trends in medical school recruitment.
• Uphold Institutional Standards: Work independently, maintain professionalism in all interactions, and adhere to university policies including FERPA, HIPAA, and Title IX.
• Other Duties as Assigned: Perform additional admissions-related responsibilities as needed.

Education/Experience:

• Bachelor’s degree from an accredited college or university required.
• Recruiting, student services, office management, and academic advising required.
• Previous admissions, sales, and/or marketing experience preferred.
• Experience in a higher education or non-profit sector is also preferred.

Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills; able to interact professionally with diverse audiences.
• Excellent interpersonal skills, including discretion, tact, and the ability to stay calm under pressure.
• Highly organized and detail-oriented; able to manage multiple priorities and meet deadlines.
• Self-motivated and adaptable; able to work independently and as part of a team.
• Proficient in Microsoft Office, Zoom, Teams, and CRM systems.
• Maintains confidentiality and exercises sound judgment.
• Familiarity with admissions software systems such as AACOMAS and Slate preferred

Work Remotely - No

Work Location: Buffalo, NY

Job Type: Full Time